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    Executive Assistant - Seattle, United States - Insight Global

    Insight Global
    Insight Global Seattle, United States

    1 week ago

    Insight Global background
    Description
    Administrative Duties and Correspondence 50%
    Handle travel arrangements for Senior VP
    Prepare petty cash reimbursements, mileage claims and travel expense reimbursements for Senior VP
    When requested, provide administrative support to other Assistant Vice Presidents in the absence of their administrative specialists.
    Assist with correspondence, PowerPoint and Excel materials to support presentations, reports and proposals for internal and external audiences
    Provide copyediting for all written materials.

    Team Meetings Coordination and Special Projects 25%
    Attend and coordinate leadership meetings (Cabinet)
    Manage Team (all-staff) meetings and FLF meetings (all fundraising staff)
    Act as lead planner for all-staff events such as retreats and recognition events
    Compile and record monthly and yearly reports for the Senior VP, assist with special projects as needed.
    Provide administrative support for high-level fundraising volunteer committees

    Calendar Management 25%
    Calendar management for the Senior VP
    o Schedule meetings, appointments, conferences, interviews and informal get-togethers with staff. Secure briefings and materials for these engagements.

    o Schedule donor visits, gather all necessary materials, and ensure that the donor has directions, parking instructions, and is met at the reception desk.

    Set up meeting rooms for attendees.
    o Maintain list of assistants for executives, faculty, UW colleagues and donors as contacts.
    o Receive and screen meeting invitations.


    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day.

    We are an equal opportunity/affirmative action employer that believes everyone matters.

    Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

    If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to .

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
    .

    Required Skills & Experience

    Bachelor of Arts degree and 5+ years of experience in an executive administrative office environment
    5+ years of experience providing direct support of an executive - SVP, VP or C-Suite Level

    Demonstrated strong computer skills, including strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint for calendaring, correspondence, presentations, special reports, spreadsheets, etc.

    Comfort with learning new software
    Strong interpersonal skills and customer service orientation.

    Poised, professional manner and the ability to communicate clearly, directly and empathetically in all interactions:
    verbal and written communications, one-on-one conversations and in groups, etc.


    Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching.

    Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

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