Jobs
>
Executive Assistant
>
Seattle

    Executive Assistant - Seattle, United States - NuWest Group

    NuWest Group
    NuWest Group Seattle, United States

    2 weeks ago

    Default job background
    Healthcare
    Description

    Executive Assistant

    Hybrid position (On-site first 3 weeks and then onsite 2-3 days a week)

    Support the AVP of the Vaccines and infectious disease (VIDD) division

    • Calendar prep/management, schedules, preparing agendas, PPT presentations
    • Email management with sensitive information, redirecting people to the right person
    • Event management experience and logistics
    • Budget support is a plus
    • Comfortable working with c-suite execs
    • Could be other admin roles prior to EA adding up to 3-5 years
    • Sense of humor

    Independently manages all administrative operational activities in support of our division. Any administrative operational problems which occur are managed by the Administrative Manager, in partnership with the division Associate Vice President. Exceptional skills and knowledge are applied in managing administrative operational activities and in developing materials. Develops and implements procedures related to division operation and administration. Independent judgment is used in engaging with senior scientific staff, running programs, and developing communications.

    The scope of responsibility for the VIDD Administrative Manager includes managing a large, administratively complex division made up of three complex programs, modest supervisory responsibility, responsibility for a large overall operating budget; direct report to the Associate Vice President (AVP).

    Responsibilities:

    • Senior-level calendar support and management for the Associate Vice President's daily calendar as well as most division-led events, and AVP-led meetings.
    • Lead and coordinate virtual and in-person meetings and events including scheduling, agenda preparation, virtual webinar/meeting setup, conference room reservations, AV and IT coordination, and catering as relevant for AVP-led meetings, Steering Committee meetings and Executive Committee meetings.
    • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action/attention required is addressed in a succinct and timely manner.
    • As an independent leader, serve as the primary division Administrative and Operations lead for VIDD-wide activities and events.
    • Coordinate and prepare division-wide communications in partnership with the Associate Vice President and Program Operations Directors as requested.
    • Design, implement and report results for VIDD surveys generally via SurveyMonkey.
    • Develop and monitor specific programs within the division budget, ensuring that all financial allocations and expenditures are in accordance with fiscal guidelines.
    • Develop and administer policies, procedures and communications related to division operations and administration.
    • Serve as division liaison, representing the division to other organization departments, funding sources, affiliated individuals or institutions, and outside organizations.
    • Assist the Division Program Manager in coordinating space and equipment planning and utilization, evaluating current division needs, overseeing the acquisition of space and equipment, anticipating and planning for future needs.
    • Help coordinate faculty recruitment and merit review process, faculty search committee, monitoring selection process, coordinating annual merit reviews.
    • Plan and attend committee meetings and document proceedings.
    • Lead and monitor committee activities, ensuring objectives have been met within designated time frame and coordinate follow-up activities.
    • Lead and coordinate seminars, lectures, and conferences, planning schedules, securing space and speakers, attending events and monitoring activities.
    • Coordinate the production and distribution of special and recurring reports.
    • Perform other responsibilities as required.

    Qualifications:

    MINIMUM QUALIFICATIONS:

    • BA/BS or equivalent experience required, MA/MS a plus.
    • Minimum of five years of administrative management experience in a research or academic setting.
    • Excellent written and verbal communication skills.
    • Supervisory skills, budgeting experience.
    • Must be very experienced with the Microsoft suite of tools, with an emphasis on Outlook, Excel and PowerPoint.
  • Beacon Davenport

    Executive Assistant

    4 days ago

    Beacon Davenport Bellevue, United States

    Executive Assistant · Experience needed · - This is a high demand role. Responsible for senior executive schedule management. · - Administrative support duties. · - Partnering with Executive Admin. to maintain senior executive support. · - This is a client facing role. · - Extrem ...

  • Essential Utilities, Inc.

    Executive Assistant I

    1 week ago

    Essential Utilities, Inc. Bryn Mawr, United States

    Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we're delive ...

  • Nexus Dynamics

    Executive Assistant"

    2 days ago

    Nexus Dynamics Kenmore, United States

    Are you an experienced executive assistant with a talent for organization and excellent communication skills? Do you thrive in a team environment, possess strong leadership abilities, and are currently seeking a new professional challenge? Then we have the perfect opportunity for ...

  • City of Seattle Washington

    Executive Assistant

    3 weeks ago

    City of Seattle Washington Seattle, United States

    The Department of Finance and Administrative Services (FAS) is seeking a dynamic, flexible, and high performing Executive Assistant to serve as primary support to our Chief Operations Officer (COO) and to assist with the coordinated oversight of four Executive Assistant, Executiv ...

  • Recreational Equipment, Inc.

    Executive Assistant

    3 weeks ago

    Recreational Equipment, Inc. Seattle, United States

    5 years of administrative and clerical support experience, including previous experience supporting corporate managers and/or executives. Ability to operate office equipment including multi-line phone, photocopier, and fax machine. Ability to draft, Executive Assistant, Executive ...

  • City of Seattle Washington

    Executive Assistant

    3 weeks ago

    City of Seattle Washington Seattle, United States

    Seattle Public Utilities (SPU) is actively searching for an exceptional administrative professional to serve as an Executive Assistant. In this role you will provide high-level executive assistance and support to the Chief of Staff, as well as the Di Executive Assistant, Executiv ...

  • Amazon, Inc.

    Executive Assistant

    3 weeks ago

    Amazon, Inc. Seattle, United States

    BASIC QUALIFICATIONS- 5 years of senior level leadership support, or 3 years of Amazon experience- High school or equivalent diploma- Experience with Microsoft Office products and applications. DESCRIPTION - Amazon is seeking a bright, multi-tasking Executive Assistant, Executive ...

  • Sogeti

    Executive Assistant

    3 weeks ago

    Sogeti Seattle, United States

    Executive Assistant · Bellevue, WA · FTE - Direct hiring · Responsibilities: Proactively manage complex calendars and travel using MS Outlook. · Manage team meetings (scheduling, attendee management, agenda creation, note-taking) · Plan and execute events for a global team ...

  • FIS - Fidelity Information Services

    Executive Assistant

    1 week ago

    FIS - Fidelity Information Services Seattle, United States

    Communicate on behalf of the executive both internally and externally as needed. May interpret and communicate executive intent to other employees. Makes high-level contacts of a sensitive nature inside and outside the company. Exercises independen Executive Assistant, Executive, ...

  • Amazon, Inc.

    Executive Assistant

    1 week ago

    Amazon, Inc. Seattle, United States

    The Amazon Artificial General Intelligence organization is looking for an Executive Assistant to support two directors and work within a fast-paced and exciting organization. Key job responsibilities. This Executive Assistant will be responsible fo Executive Assistant, Executive, ...

  • University of Washington

    executive assistant

    1 week ago

    University of Washington Seattle, United States

    Executive Administrative Support and Office Management Independently arranges and coordinates committee meetings, special events, and open forums Drafts meeting and Committee agendas, records, composes, and edits minutes, and tracks follow-up actions Executive Assistant, Medical, ...

  • Amazon, Inc.

    Executive Assistant

    1 week ago

    Amazon, Inc. Seattle, United States

    The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support the Vice President on our WW Fresh team in Seattle, Washington Executive Assistant, Executiv ...

  • County of King Washington

    Executive Assistant

    1 week ago

    County of King Washington Seattle, United States

    Executive Assistant. Purpose, Strategy and Performance. Seattle. Reports To: Christina Miyamasu, Chief Deputy, Criminal Operations Location: Primarily KCCH, Seattle; however, this position may need to go to meetings and events at the MRJC or other of Executive Assistant, Continuo ...

  • Rylem Staffing

    Executive Assistant

    2 weeks ago

    Rylem Staffing Seattle, United States

    We are actively seeking an experienced Executive Assistant to join our EA team Serve as the EA and Office Admin to the Chief Financial Officer, Senior Vice President of Finance and Finance Team providing a high-level of administrative and technical support with minimal supervisio ...

  • Russell Tobin

    Executive Assistant

    2 weeks ago

    Russell Tobin Seattle, United States

    Russell Tobin & Associates is currently seeking an Executive Assistant for one of our big tech clients in Seattle, WA. This position is a 9-month contract with potential for extension for the right candidate. Apply today for immediate consideration. · Job Title: Executive Assista ...

  • Remitly

    Executive Assistant

    2 weeks ago

    Remitly Seattle, United States Full time

    Job Description: · Remitly's vision is to transform lives with trusted financial services that transcend borders. Since 2011, we have been tirelessly delivering on our promises to people who send money around the world. Today, we are reimagining global financial services and buil ...

  • BCforward

    Executive Assistant

    1 week ago

    BCforward Seattle, United States

    Executive Assistant · BCforward is currently seeking a highly motivated Executive Assistant for an opportunity in Seattle, WA Location · Position Title: Executive Assistant · Location: Seattle, WA (Remote) · Anticipated Start Date: Jun 04th, 2024. · Please note this is the target ...

  • Allen Institute

    Executive Assistant

    3 weeks ago

    Allen Institute Seattle, United States

    Executive Assistant - Allen Institute for Neural Dynamics · The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on ...

  • GLP

    Executive Assistant

    3 weeks ago

    GLP Seattle, United States

    Executive Assistant · Department: Data Centers · Employment Type: Full Time · Location: Seattle · Compensation: $90,000 - $130,000 / year · Description · About Ada Infrastructure · Ada Infrastructure is a global data center business committed to being a positive force for technol ...

  • Investco

    Executive Assistant

    3 weeks ago

    Investco Seattle, United States

    At Investco, we are team of professionals who manage, direct, and grow a large portfolio of operating businesses and real estate assets including residential, commercial, industrial, and agricultural properties. We've been in business since 1983 with a laser focus on creating and ...