HR Business Partner - Miami, United States - Dowbuilt

Description

Job Description

We're hiring an HR Business Partner in Miami, FL, to serve as administrator for several critical human resources and workforce management functions for our growing Southern Florida team. Areas of focus include recruiting coordination, employee relations, health and safety, benefits, employee development and training, leave administration, workers' compensation, and employee recordkeeping. This critical position provides excellent customer service to employees across all functions of HR while maintaining and continuously improving Dowbuilt's reputation as a great place to work. The HR Business Partner will also provide internal support and partnership to the regional and project principals.

WHAT YOU'LL DO

• Referencing performance improvement procedures, guide managers through conception and execution of performance improvement plans for Florida employees. Escalate as needed to the Director of Human Resources.
• Lead investigations and resolve all grievances with compassion, diplomacy, professionalism, and confidentiality. Balance the dual priorities of supporting all parties while developing fair, equitable and prudent resolutions for the company and the employees involved. Escalate as needed to the Director of Human Resources.
• Guide managers and employees through the ADA accommodation process, escalating to the Director of Human Resources when necessary.
• Partner with HR Director and Employee Development Director to achieve 100% compliance with mandated Florida-specific training requirements.
• Ensure all employee relations activities comply with applicable employment laws, are creative, fully maintain and improve partnerships with operational efficiency and profitability.
• Work with HR Director and outside counsel to manage Florida-specific employment related legal claims and costs.
• Work with HR Director to ensure Dowbuilt not only meets compliance requirements but achieves best-practice objectives around leased employees and all joint-employer responsibilities, including contractual language.

• Work with HR Generalist to administer company healthcare plans including communication, enrollment, ACA and COBRA compliance for Florida employees.
• Conduct benefit education meetings for Florida employees, and track Florida employee follow-through on enrollment or waiver process.
• Communicate benefit transition information to separated Florida employees.

• Work with HR Generalist and third-party leave administrator to communicate and track requests for leave from FL employees.

• Work with HR Generalist to administer 401(k) Plan for Florida employees including employee communications, new hire enrollments, loans, and hardship withdrawals.

• Assist Florida employees with the reimbursement process and navigating associated Dowbuilt systems.
• Work with relocating employees and their families on matters including but not limited to recommendations on neighborhoods to consider living, school systems, crew housing etiquette and protocol, etc.

• Assist injured workers in accessing care within our Workers' Compensation insurance network in Florida. Collaborate with employees and supervisors to ensure documentation is complete and filed on Egnyte.
• Maintain Smartsheet workers' compensation claim master tracker with updated information on all open FL claims.
• Review all Florida WC claim reports with HR Generalist monthly.
• Work with HR Generalist and safety director to refine and improve injury reporting process/documents and other communication.
• Create and distribute hardcopy Injured Worker Packets on an annual basis and by request throughout the year.
• Work with HR Generalist and safety team to create and distribute annual OSHA 300 reports.

• Coordinate Field Check-In reviews with Florida Superintendents, Director of Field Operations and Director of Employee Development.

• Participate in selecting Dowbuilt's Miami-based office space.
• Once under lease, support move-in and set-up.
• Manage Miami office workplace to ensure employees have a productive work environment
• Train, supervise and support the Miami office coordinator, and collaborate/learn from regional office coordinators across the company
• Act as primary point of contact with office landlord and manage necessary work on the building
• Oversee janitorial services contract and serve as main contact for resolving issues or researching alternative providers
• Oversee all shipping/receiving activities – including tracking and coding outgoing shipments and maintaining relationships with service providers
• Review and approve office vendor invoices
• Oversee all office furniture requests, orders and maintenance
• Build social and work events that enhance employee connectivity
• Ensure our working-from-home employees have the tools and necessities to create an optimal remote working environment.

• Bachelor's degree in Human Resources or related field with at least 3 years of HR experience; prior employee relations and benefit administration experience preferred.
• Up-to-date on compliance, self and fully insured plan compliance, federal and state workers' compensation law, and 401(k) fiduciary responsibilities
• Enthusiasm for fostering an inclusive work environment, working with diverse teams and a commitment to increasing equity for all employees
• PHR, SPHR, SHRM-SCP or SHRM-CP certification highly desired.
• Construction industry experience highly preferred.
• Dowbuilt HR team members are held to the following standards around effective communication (both written and verbal):
  • Clear—main ideas easily identified and understood.
  • Concise—gets to the point without using unneeded words or images.
  • Concrete—includes specific examples or explanations.
  • Persuasive - refer to objective criteria such as industry practice, project limitations and precedent.
  • Self-aware - remain flexible, curious, and courteous in all communications.
• Experience with an HRIS and benefit admin systems (Employee Navigator, BambooHR and ADP highly preferred)
• Computer savvy; proficiency in MS Word, Outlook and Excel. BlueBeam Revu is desired
• Experience with web-based solutions such as Smartsheet, Egnyte, Slack preferred
• Exceptional organization and high attention to detail with dedication to follow-through
• Effective in building understanding and creating trust among employees and managers at every level of the business
• Demonstrate discretion and treat all employee and proprietary company information as strictly confidential
• Demonstrate business acumen, with a track record of success in coaching managers for organizational assimilation and improved performance.
• Operate with a high level of integrity and emotional intelligence
• Tactful, caring and diplomatic
• Strong organizational skills and able to juggle competing deadlines and projects.
• Current US Work Authorization

WHAT WE OFFER

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:

• Competitive pay commensurate with skills and experience
• 100% paid medical, dental, vision, and basic life insurance for full-time employees (30% coverage for dependents), first of the month following DOH
• 401(k) retirement savings plan with employer profit sharing contribution
• Company-paid short-term disability policy for all full-time employees
• 8 paid holidays each year, no waiting period
• Paid Time-Off (PTO) - starting with 15 days/year, and increasing with years of service
• Mentorship and career development opportunities
• Annual discretionary bonus
• Opportunities for travel, if desired

WHO WE ARE

Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service—all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell.

The Dowbuilt culture is one of care—care for our employees, clients, and the talented craftspeople we partner with—resulting in care for the incredible designs we bring to life.

HOW YOU'LL MAKE AN IMPACT

We're committed to investing in our team members' ongoing professional development, and as a leader with Dowbuilt, you play a big part in ensuring that your team has equal opportunity to play to their strengths, fill gaps in knowledge and grow professionally.

Effective career development requires two-way, open communication between employee and manager. This means expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out how you can take your own career to the next level and inspire the next generation of talent with Dowbuilt.

Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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