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    Senior Accounts Payable Clerk - Honolulu, United States - Hawaii Medical Service Association

    Hawaii Medical Service Association
    Hawaii Medical Service Association Honolulu, United States

    2 weeks ago

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    Description
    Job Summary

    **Hybrid Work Environment - Must reside in Hawaii**

    Pay Range: $34,290 - $49,504

    Note: Individuals typically begin between the minimum to middle of the pay range

    Receive and process more complex invoices, check requests and employee expense reports from vendors and business units in accordance with HMSA financial standards and guidelines. This position creates and updates vendors, reconciles more complex accounts, assists with cross-training of tasks with peers, assists with month-end accruals, performs recording of invoices, check requests, expense reports, payments, and journal entries accurately and timely.

    Minimum Qualifications

    1. High school or GED and 18 months of related work experience; or equivalent combination of education and work experience.
    2. Effective verbal and written communication skills
    3. 10 key by touch
    4. Basic working knowledge of Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
    Duties and Responsibilities
    1. Prioritizes approved invoices and check requests according to payment terms. Assist with month-end accruals as needed.
      • Familiarizes with company policies and navigating steps in Dynamics GP, Certify and CentreSuite.
      • Verifies approver's level of authority to ensure that the cost center and the amount being charged are authorized.
      • Validates vendor id to ensure that the appropriate vendor and payment method are populated on the smart connect template for upload and posting.
      • Verifies completed smart connect data against approved invoices and check requests for accuracy.
      • Audits work of peers, provides guidance and assists with cross-training of tasks with peers.
    2. Processes more complex, exception situations involving vendor invoices, check requests and employee expense reports. Reconciles more complex vendor accounts and resolves vendor issues timely. Recognizes potential problem situations and escalates to management as needed. Assists with testing of new function. Transforms certain processes/procedures to improve efficiency.
    3. Researches inquiries including more complex and sensitive inquiries for management, other departments and vendors.
    4. Provides Accounts Payable related special projects support to management.
    5. Balances Dynamics A/P system reports and be able to reconcile all special and A/P balance sheet accounts. Creates and updates vendors according to the approved invoices, check requests, supporting documents and complies with the IRS requirements. Assists with TIN matching, verbal confirmation of ach instructions and recording of journal entries timely and accurately.
    6. Assists with check printing, check log, email remittance and upload to Documentum.
    7. Performs all other miscellaneous responsibilities and duties as assigned or directed
    #LI-Hybrid
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