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- Review invoices inputted in QB and on disbursement sheets before checks are printed (all funds)
- Print payable checks (all clients) once directed by Hawaii Accounting
- Send weekly disbursements to Trustees to request approval for payment
- Review and mail checks once directed to do so
- Scan copies of checks, approval, and invoices to each vendor folder for Fund records.
- Responsible for all of Masons, IATSE and Floor Layers Funds:
- Generate draft company's invoices for monthly miscellaneous expenses (postage/printing/other miscellaneous
- Review Financials generated by Hawaii Accounting
- Email financial statements monthly to Trustees and Plan Professionals
- Generate letters for miscellaneous deposits (vendor refunds/rebates, fund reimbursements) and send to Plan Custodian
- Email monthly cash reports and premium letters to Plan consultants
- Conduct payroll audits for Floor layers
- Responsible for any special and/or ad hoc projects as requested by Fund
- Strict attention to detail
- Functional understanding of the accounting process system
- PC proficiency with Word, Excel, Outlook
- QuickBooks knowledge preferred
- Excellent verbal and written communication skills
- Strong math, problem-solving and analytical skills required
- Must be able to follow directions, work with minimal supervision and interact with all departments and levels of management
- Knowledge of Union, Trust, Pension and Benefits Industry preferred
- Must be able to maintain strict confidentiality
- Ability to prioritize and multi-task
- Professionalism and respect for co-workers at all times
Accounting Specialist - Honolulu, United States - System Soft Technologies
Description
Summary: The Hawaii Accounting Clerk is responsible for general bookkeeping, and practices within the office. Will participate in reviewing and appraising financial procedures and records. Will perform procedures associated with billing, premium distribution and account reconciliation.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Knowledge, Skills, & Abilities:
Education and/or Experience: Associates degree (A. A.) or equivalent from two-year college or technical school; or 2 to four years related experience in a fast-paced accounting environment and/or training; or equivalent combination of education and experience.