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    Senior Purchasing Analyst - Los Angeles, United States - University of California

    University of California
    University of California Los Angeles, United States

    3 weeks ago

    Default job background
    Description

    The Procurement Analyst III is responsible for using foundational purchasing knowledge to complete substantive assignments, projects and tasks of moderate scope and complexity.

    In a highly independent manner, this role will utilize department and campus protocol, policies and guidelines to make sound judgement on the acquisition of goods and services.


    The duties will include:
    Continuously improving the purchasing workflow to ensure timely and accurate completion of all purchasing requests to achieve best efficiency, develop, manage and maintain fiscal and operational reporting that can provide a variety of analytical insight

    Developing and maintaining accurate database of all inventoried equipment service agreements, delivery schedules and payment plans per lease or outright purchase details

    Drafting and executing complex purchase orders of capital expenditures, supplies and services which require multiple steps of compliance assurance and contract review

    Establishing strong bonds with vendors to review and ensure best rate and quality on service

    Reconciling complex account issues in close collaboration with campus central finance departments like Accounts Payable and Central Purchasing

    Train and develop new hire procurement specialists

    Working with Purchasing Manager to develop and distribute department guidelines and training on best practices, protocol and policy to all department employees and outside vendors in person and virtually

    Qualifications

    Knowledge of University and Federal purchasing of equipment policies and procedures - preferred

    Strong, demonstrated skill and extensive experience using on-line Purchasing System (PAC) and/or BruinBuy to create complex requisitions and perform terms and rates review and negotiation with suppliers per UCLA compliance standards - preferred

    Ability to communicate professionally and effectively with Campus departments, department staff and leadership, and 3rd party suppliers to resolve problems as quickly as possible

    Ability to organize and manage large volumes of information in both physical filing systems and electronic database or filing systems

    Demonstrated ability to design, modify, create formulas, modify formats and run various reports in Excel

    Demonstrated skill in assessing situations, anticipating problems, gathering information or data, and recommending solutions

    Demonstrated skill in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources

    Demonstrated skill in using IBM PC and Mac OS with Microsoft Access and Microsoft Office

    General knowledge of radiological supplies, services, and equipment

    Skill in analyzing discrete accounting data to discover errors, initiate corrective action, and formulate logical conclusion to make fiscal projections

    Working knowledge of university material management procedures, accounting reports, and procedures
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