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    Senior Purchasing Analyst - Los Angeles, United States - UCLA Health

    UCLA Health
    UCLA Health Los Angeles, United States

    2 weeks ago

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    Description
    General Information

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    Work Location:
    Los Angeles, USA

    Work Schedule

    Monday through Friday, 8am to 5pm

    Posted Date

    01/12/2023


    Salary Range:
    $ Hourly

    Employment Type


    • Staff: Career
    Duration

    Indefinite

    Job #

    3087

    Primary Duties and Responsibilities

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    The Procurement Analyst III is responsible for using foundational purchasing knowledge to complete substantive assignments, projects and tasks of moderate scope and complexity.

    In a highly independent manner, this role will utilize department and campus protocol, policies and guidelines to make sound judgement on the acquisition of goods and services.


    The duties will include:

    • Continuously improving the purchasing workflow to ensure timely and accurate completion of all purchasing requests to achieve best efficiency, develop, manage and maintain fiscal and operational reporting that can provide a variety of analytical insight
    • Developing and maintaining accurate database of all inventoried equipment service agreements, delivery schedules and payment plans per lease or outright purchase details
    • Drafting and executing complex purchase orders of capital expenditures, supplies and services which require multiple steps of compliance assurance and contract review
    • Establishing strong bonds with vendors to review and ensure best rate and quality on service
    • Reconciling complex account issues in close collaboration with campus central finance departments like Accounts Payable and Central Purchasing
    • Train and develop new hire procurement specialists
    • Working with Purchasing Manager to develop and distribute department guidelines and training on best practices, protocol and policy to all department employees and outside vendors in person and virtually
    Job Qualifications

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    • Knowledge of University and Federal purchasing of equipment policies and procedures - preferred
    • Strong, demonstrated skill and extensive experience using on-line Purchasing System (PAC) and/or BruinBuy to create complex requisitions and perform terms and rates review and negotiation with suppliers per UCLA compliance standards - preferred
    • Ability to communicate professionally and effectively with Campus departments, department staff and leadership, and 3rd party suppliers to resolve problems as quickly as possible
    • Ability to organize and manage large volumes of information in both physical filing systems and electronic database or filing systems
    • Demonstrated ability to design, modify, create formulas, modify formats and run various reports in Excel
    • Demonstrated skill in assessing situations, anticipating problems, gathering information or data, and recommending solutions
    • Demonstrated skill in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources
    • Demonstrated skill in using IBM PC and Mac OS with Microsoft Access and Microsoft Office
    • General knowledge of radiological supplies, services, and equipment
    • Skill in analyzing discrete accounting data to discover errors, initiate corrective action, and formulate logical conclusion to make fiscal projections
    • Working knowledge of university material management procedures, accounting reports, and procedures
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