Assistant Project Manager - Laguna Woods, United States - HR

HR Laguna Woods, United States

2 weeks ago

Description

Company Description

Do you thrive in a role where you get to do a variety of tasks, be flexible and work in high-pace, high-pressure environment with the satisfaction of seeing the end result? Where you will collaborate with others and independently manage some of the necessary elements, playing a crucial role in coordinating the day-to-day and ensuring projects are completed on time.

Do you need to feel challenged? We may have the role for you, working for a stable, multi-million-dollar company that is still small enough to not be super-corporate.

Our client is actively seeking an Assistant Project Manager who will work closely with the Executives, Project Managers and Project Support Team to ensure that our client expectations are met.

They act with a high level of autonomy and must be able to effectively manage competing priorities and tasks, often switching frequently from executing tasks to coordinating / following up on the work of others.

The incumbent must be able to build trusting relationships will varying levels of project staff and communicate expectations clearly. They should be masters of monitoring and following up on their own and delegated tasks.

Their primary mission is to ensure the critical path of project execution is disrupted with minimal affect by anything that would cause project delays; while, communicating with the Project Managers and Executives to ensure that any necessary client updates are delivered in a proactive manner.

Must be a U.S. resident and live within the area of Laguna Hills, CA.

Job Description

Project Management (90% of Job Duties)
Own the building plans including maintaining plans and making sure plan rack is updated.

Review and interpret building plans to ensure an expert understanding of each assigned project to coordinate activities in a manner that minimizes project delays, aligns resources, coordinates key activities, and maximizes the profitability of the project by ensuring costs are contained, and all recoverable costs are recouped.

Get project signoffs from architects and engineers.
Oversee all activities related to building supplies to ensure build-integrity and keep project on track including:

Coordinate supply deliveries to coincide with building project plans.
Take product samples from the sub and review them based on the plan and budget.
Submit to architect/engineer for approval.
Perform Takeoff when confirmed correct by architect/engineer.
Review substitutions for conformance to plans. (example of HVAC unit, may be different but needs to be similar dimensions to fit space and align with weight restrictions)

Securing change orders as needed
Work with Superintending for all finals, receive updates and provide support, escalate issues as needed, including:

Request 3-week schedules from Superintendents
Order plans for Superintendents
Print Exhibit # 1 and Exhibit # 3 in subcontracts for new Superintendents if available on server
Type and process all Owner Change Order and proposals

Monitor Procore and ensure all data / files are correct and up to date
Make sure tasks are completed by other project team members
Make sure RFIs done
Maintain up to date records and bids
Review every subcontract and make sure info is correct prior to sending to owner for signature.
Pushes out updated / modification plans to subs after Eos does a review of them on Procore
Perform tasks and oversight of bid process, including making sure all plans on bidmail are up to date
Other Duties (10% of Job Duties)

Provide support to project owners to preform miscellaneous administrative tasks as directed
Backup other project related staff and assist as needed
Qualifications

Ability to read and interpret building plans
Experience on active commercial construction sites
Functional ability to use Procore, Bluebeam or other related softward (preferred)
Highly proficient in MS Office suite
H.S. Diploma or Equivalent
Must be able to work in a high paced environment while successfully balancing competing demands

Additional Information

Local candidates only.

Applicants who do not adequately complete the screening questions will not be considered for this role.

Must be able to pass a routine background check.

All your information will be kept confidential according to EEO guidelines.
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