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    Travel Coordinator - Washington DC, United States - American Hotel & Lodging Association

    American Hotel & Lodging Association
    American Hotel & Lodging Association Washington DC, United States

    Found in: One Red Cent US C2 - 4 days ago

    Default job background
    Full time
    Description

    Position Summary:
    The American Hotel & Lodging Association is seeking a Coordinator of Conferences and Events.

    This position will report to the Vice President, Conferences and Events and will support in the planning and execution of AHLA and AHLA Foundation meetings and signature events.


    Responsibilities:
    Responsible for registration process for AHLA Signature and AHLA Foundation events, meetings and webinars including: registration processing, event information inquiries, data entry, refunds and cancellations, badge production and stuffing, attendee lists, confirmation letters and invoices, registration tracking, onsite registration management (staffing, setup, etc.), and preparation of financial data for reconciliation with the accounting department
    Assist with meeting logistics including meeting specifications, supplies, event signage, shipments, and other items as needed
    Works closely with Manager of Conferences and Events to maintain the Industry Events Calendar
    Website management – create/maintain department pages on AHLA website
    Support event social media efforts with AHLA Marketing & Communications department
    Works closely with Manager of Conferences and Events to support and execute AHLA and Foundation webinars
    Manages logistics for in office meetings and local dinners as assigned
    Housing/overflow arrangements, rooming lists, monitoring hotel pick up reports
    Assist with association committees as assigned
    Other special projects and duties as assigned


    Skills and Attributes:
    Experienced computer and software knowledge, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); and Salesforce preferred
    Excellent oral and written communication skills; ability to write and edit clear, engaging, and grammatically correct content; willingness to be coached
    Self-motivated individual who is also a team player with a high level of professionalism and emotional intelligence
    Ability to thrive in a fast-paced environment
    Detail-oriented individual with exceptional organizational and time management skills
    Customer-service focused with a positive attitude; maintains grace under pressure


    Education and Experience:
    ~ Bachelor's degree
    ~1 – 2 years relevant experience; or a combination of education and experience
    ~ Meeting Planning experience preferred
    ~ Ability to thrive in a fast-paced environment


    Other:
    Position located in Washington, DC

    Rotating hybrid work schedule:
    In-office Tues-Thurs and Mon-Thurs every other week
    Ability to travel (5-10%)
    Ability to lift 35 pounds


    Salary:
    $55,000-$60,000

    AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.


    EOE
    PandoLogic


    Category:

    Hospitality & Tourism, Keywords:
    Conference Specialist, Location:Washington, DC-20005
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