- Stay current with Defense Travel regulations and help Civilian and Military with their travel logistics.
- Create quick reference guides and maintain with known and reoccurring issues to streamline the processes for travelers.
- Perform formal/classroom, ad hoc, over the shoulder, and remote training as needed to ensure travel logistics go smoothly.
- Keep accurate records with real time status of travel logistics to include inbound, outbound, and personnel currently on travel.
- Verify travelers book reservations correctly to include accurate estimates.
- Verify travelers know per-diem regulations and requirements especially for first and last day of travel.
- Ensure travelers receive respective approvals prior to travel.
- Ensure travelers log their trip respectively in DTS and command tools.
- Ensure travelers know security protocols prior to travel and have contact information for reporting suspicious activity or foreign contacts.
- Endure travelers know respective country protocols prior to travel.
- Work with travelers to ensure they submit the request for advanced payments properly (if applicable).
- Ensure travelers know the rules and regulations for car rental requirements and have insurance information in the event they are involved in a crash.
- Ensure travelers know the requirements for charging to their Government credit card.
- Develop or maintain a travel record storage system to include a place for travelers to reference their plans, expenses, receipts, etc.
- Help returning travelers input final expenses and attach receipts respectively to ensure reimbursement is processed accurately.
- Support known and emergency travel, CONUS and OCONUS.
- Brief leadership on the status of personnel on command travel to include, but not limited to, how many on travel, where they are, how many are departing, where they are going, and how many are returning.
- Work location will be on Marine Corps Base, Quantico (MCB). Telework is by exception and not the norm.
- Other duties as required
- Must have a DoD TS/SCI Clearance without exceptions
- Bachelors Degree and at least 2 years of administrative office support using Defense Travel System. Additional years of experience can be substituted in lieu of degree.
- Expertise using DTS
- Expert knowledge of Joint Travel Regulations
- Excellent communication skills, especially between Military and Civilian personnel
- Ability to brief senior leadership
- Proficient in the Microsoft Office suite
- Familiar with traveling for the Department of Defense
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Defense Travel Coordinator - Quantico, United States - ManTech
Description
Secure our Nation, Ignite your Future
ManTech is seeking a motivated and enthusiastic individual to join our team in Quantico, VA to provide exceptional support to our customer and to begin an exciting and rewarding career within ManTech in support of a USMC mission.
The Defense Travel Coordinator will provide support to government leaders in the Department of Defense. Administrative support tasks shall encompass a full range of moderate to complex administrative assignments involving use of judgement and discretion. The individual will also provide travel planning and management through the Defense Travel System (DTS).
General Responsibilities:
Mandatory Requirements:
Desired Skills
For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.
ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.
If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.
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