Program Manager, Accountability - Oklahoma City, United States - State of Oklahoma

Description

Job Posting Title
Program Manager, Accountability

Agency
265 DEPARTMENT OF EDUCATION

Supervisory Organization
Department of Education-Oliver Hodge Education Building

Job Posting End Date (Continuous if Blank)
May 04, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
Up to $90,000 based on education and experience

BENEFITS HIGHLIGHTS

* Monthly benefit allowance, potentially totaling up to $21,099.12 annually,
based on family size, for purchasing benefits.
* Full participation in TRS with all contributions (7.5% of annual salary) covered
by the employer.
* Longevity Bonus awarded for years of service.
* 11 paid holidays.
* Initial allocation of 15 days each for vacation and sick leave during the first
year.
* Compensatory time provided for FLSA Exempt and Nonexempt employees.
* Access to the Employee Assistance Program

Job Description

ABOUT US

At the Oklahoma State Department of Education (OSDE), we go beyond merely offering jobs - we actively seek out extraordinary individuals to join our team. As the primary agency entrusted with overseeing K-12 public education in Oklahoma, we are steadfastly devoted to making a meaningful impact on the districts and students we serve. Our exceptional team at OSDE is renowned for its commitment to superior customer service, innovation, and unwavering dedication to shaping a brighter future for students across the state. We work hand-in-hand with over 500 school districts and maintain a close partnership with the legislature, ensuring that each Oklahoma student receives the exceptional education they deserve. If you're in search of a fulfilling career that allows you to make a profound difference in the lives of children, you've arrived at the right place. Join us in our mission to empower students and elevate the standard of education in Oklahoma. For further insights into OSDE, please visit our website at

POSITION OVERVIEW

The Program Manager of Accountability will lead the development and enhancement of school accountability systems, oversee the publication of state and local report cards, manage EDFACTS data collection and reporting, and ensure compliance with federal reporting requirements. This role requires a blend of education expertise, program management skills, and data analysis proficiency to effectively monitor and improve school performance evaluation mechanisms while adhering to regulatory standards. The ideal candidate will possess strong communication skills, strategic thinking abilities, and a commitment to promoting transparency and accountability in education

Please note: this role does not allow for any form of remote work, including telecommuting or hybrid arrangements. The nature of this position necessitates a consistent in-person presence. Prospective candidates should be aware that the responsibilities associated with this role require physical presence at the designated workplace in Oklahoma City, Oklahoma.

MINIMUM QUALIFICATIONS

• Bachelor's degree from an accredited college or university in [official transcript(s) required upon hire];
• Five (5) or more years of experience in technical program management, particularly in the education sector.

SPECIAL REQUIREMENTS

• Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future;
• Successful completion of a pre-employment background check;
• Must possess a to perform necessary job-related travel;
• Successful completion of a skills assessment as part of the screening process.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Comprehensive Oversight: Oversee the operation and implementation of the state's school accountability system, managing functions related to the Oklahoma School Report Cards and accountability standards.
• Adherence to Accountability Measures: Ensure strict compliance with state and federal accountability measures, translating complex statistical concepts into understandable language for stakeholders.
• Leadership in Data Management: Provide leadership in managing the Accountability Reporting data system, preparing briefs, and executive summaries for key stakeholders
• Guidance and Support: Offer guidance to senior leadership regarding Oklahoma's school accountability system and supervise research activities related to public PK-12 schools.
• Maintain Data Accuracy: Ensure accuracy and fidelity of business rules for the accountability system and other data reports, ensuring compliance with technical requirements.
• Timely Data Delivery: Deliver timely, valid, and accurate data to internal and external stakeholders, providing leadership and direction to accountability staff.
• Support School Improvement: Collaborate in supporting school improvement efforts, offering professional development opportunities for state and district personnel focused on accountability.
• Expertise in Accountability Principles: Possess in-depth knowledge of school accountability principles, assessment methodologies, and data analysis techniques.
• Familiarity with Federal Regulations: Understand federal education laws and regulations, particularly as they relate to accountability and reporting (e.g., ESEA, Every Student Succeeds Act).
• Data Management Skills: Strong data management and analytical skills, including the ability to interpret complex data sets and communicate findings effectively.
• Database Familiarity: Familiarity with relational databases and tools such as SQL to utilize them effectively.
• Professional Demeanor: Maintain a positive, empathetic, and professional attitude at all times; ability to build and maintain positive work relationships; demonstrate integrity and ethical conduct in all aspects of your work; ability to display a high level of professionalism in communication, behavior, and appearance; ability to accept constructive feedback to increase performance.
• Attendance: Regular and reliable in-person attendance is required to ensure quality teamwork, performance, productivity, and collaboration; ability to demonstrate a commitment to your work and team by committing to punctuality and dependability in the work environment; this includes arriving to work on time, being present, engaged, and available to colleagues, internal and external customers.
• Innovation: Ability to identify and address the evolving needs and challenges of the education landscape; ability to think critically, explore new ideas, and embrace innovative approaches to improve educational outcomes for all students; apply creativity, resourcefulness, and forward-thinking in finding solutions to complex problems and driving positive change in the field of education.
• Efficiency: Ensure our resources are utilized effectively, and our operations are streamlined; optimize our processes, eliminate redundancies, and leverage technology to enhance productivity and performance; proactively identify opportunities for efficiency gains and implement best practices.
• Superior Customer Service: Willingness to go above and beyond to provide outstanding assistance that exceeds expectations, ability to create positive experiences and build relationships based on trust and satisfaction; maintain a positive and helpful attitude using the appropriate language, tone, and behavior to reflect the agency in a way that leaves a favorable impression.

ESSENTIAL COMPETENCIES

• Effective Communication: Ability to clearly and concisely express ideas, while also listening actively to others and demonstrating understanding; Ability to demonstrate empathy by showing respect and understanding for the feelings and perspectives of others while paying close attention to non-verbal cues; Ability to adapt communication style to suit the needs of the audience and situation.
• Take a proactive approach and work independently: Be resourceful and self-motivated, prioritize work effectively by managing your time well, anticipating challenges, developing creative solutions, paying close attention to detail, and taking ownership of your work.
• Collaborate as a team player: Ability to work effectively with others towards a common goal. Including being open-minded, respectful, and responsive to others' ideas and perspectives. Sharing knowledge and experience while being committed to achieving the teams' objectives and understanding the importance of working collaboratively to achieve success.
• Demonstrate excellent planning and organizational skills: Ability to set clear objectives, create a plan of action, break down complex tasks into manageable components, delegate tasks when necessary, and establish a realistic timeline to meet deadlines consistently while developing contingency plans to ensure adaptability to changing circumstances.
• Possess strong analytical and problem-solving skills: Ability to analyze complex situations, identify key issues, patterns, and connections, and develop effective logical solutions; Ability to think critically, anticipate potential problems, and develop innovative solutions to address them.
• Ability to function well in an, at times, stressful, fast-paced, and deadline-driven environment: Ability to work under pressure and in situations where time is limited whilst remaining calm and focused, prioritizing tasks, and adapting to changing circumstances.
• Ability to build strong partnerships with internal and external stakeholders: Ability to identify opportunities for collaboration, leverage resources effectively, and negotiate mutually beneficial outcomes. Possess strong interpersonal skills to resolve conflicts and manage difficult conversations constructively and professionally.
• Knowledge of technology and ability to use it to maximize efficiency and services: Ability to identify opportunities to leverage technology to streamline processes, automate tasks, and improve customer experiences; Familiarity with software, hardware, and other relevant technological tools while being able to learn new technologies as they emerge.

SUPERVISORY RESPONSIBILITIES

Supervisors are responsible for overseeing and managing a team of employees to ensure they perform their duties effectively and efficiently. Overall, a supervisor plays a critical role in ensuring the success of their team and the organization as a whole. They must possess strong leadership and communication skills, as well as the ability to manage resources effectively and resolve conflicts.

The key responsibilities include:

• Managing and leading the team: Provide leadership and guidance to team members. Create a positive work environment and motivate their team to achieve goals by leading by example.
• Assigning tasks: Assign tasks and projects, monitor performance, and facilitate ongoing training and development to ensure optimal team performance and success. Ensure workloads are balanced and everyone has enough work to do.
• Monitoring performance: Monitor team performance and provide feedback to help them improve. Recognize and reward good performance and address any issues promptly.
• Providing training and development: Provide training and development opportunities that enhance the skills and knowledge of team members, promote career growth, and support the achievement of business objectives.
• Ensuring compliance: Ensure team members comply with company policies, local, and federal laws, and regulations by overseeing and monitoring team activities and conducting regular audits.
• Managing resources: Manage and allocate team resources, including equipment, materials, and supplies, to ensure they are being utilized effectively and efficiently.
• Communicating with management: Maintain regular communication with senior leadership to provide updates on team performance and to collaborate on resource allocation and support needs.
• Resolving conflicts: Resolving conflicts within the team by actively listening, identifying issues, and facilitating discussions to find mutually agreeable solutions. Provide guidance and coaching to team members on conflict resolution strategies and ensure a positive and respectful work environment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Location: Oliver Hodge Building, Oklahoma City, Oklahoma

• Work is typically performed in a climate-controlled office setting with exposure to moderate noise. While performing the duties of the job, employee is frequently required to talk, stand, walk. This position requires long periods of sitting and daily use of computer and phone. Must be able to remain in a stationary position 75% of the time;
• Ability to stand, reach and bend 50% of the time;
• Operates a computer and other office productivity machinery, such as a calculator, copy machine/printer, office telephone 75% of the time;
• Ascends/descends stairs 25% of the time;
• Communicate with others accurately and effectively 100%;
• Ability to lift to 25 lbs.

TRAVEL

Less than 10% in-state/out-of-state travel may be required to conduct, facilitate, and/or attend meetings and trainings.

EEO STATEMENT

The Oklahoma Department of Education provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, OSDE complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

DISCLAIMER

This job description is intended to provide a general understanding of the position's essential duties and responsibilities. It is not an employment contract or agreement, and the duties may change as per business needs without prior notice. The employer reserves the right to modify, revise, or terminate any policies, procedures, or benefits described herein at any time, with or without notice.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.