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Administrative Assistant
2 weeks ago
Aramark Durham, United StatesWe are looking for a talented Administrative Assistant to join our team at the University of New Hampshire. · The Administrative Assistant is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Admin ...
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Administrative Assistant Iii
1 week ago
University of New Hampshire Durham, United StatesSummary · **Operating Title** · - Administrative Assistant III**Long Classification Title** · - Administrative Assistant III**Campus Location** · - Durham**Department** · - UNH Housing**Summary of Position** · - Under the supervision of the Housing Administrative Coordinator (UB0 ...
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Administrative Assistant
1 week ago
Beacon Hill Durham, United StatesResponsibilities · Work as administrative assistant for at least one attorney and perhaps others as the need may arise · Back up receptionist including answering phones, greeting clients, picking up morning mail and depositing afternoon mail · Become familiar with the TABS progra ...
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Administrative Assistant
2 weeks ago
Greene Resources Durham, NC, United States· Job Number: 47426 · Administrative Assistant · Job Description: · Our client has an opening for an Administrative Assistant in our RTP, Headquarters who strives to make a positive impact on the world. They will provide administrative and basic technical support to Management ...
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Administrative Assistant
1 week ago
Beacon Hill Durham, United StatesResponsibilities · Work as administrative assistant for at least one attorney and perhaps others as the need may arise · Back up receptionist including answering phones, greeting clients, picking up morning mail and depositing afternoon mail · Become familiar with the TABS progra ...
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Administrative Assistant
3 weeks ago
Swipejobs Durham, United StatesJob Description · Job DescriptionApply Today, Work Today · Weekly Pay · Job Description: · We are Hiring Immediately for a Administrative Assistant position in an exciting warehouse facility · Duties include managing and distributing information within an office. This generally ...
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Administrative Assistant
1 week ago
Chemtek Durham, United StatesJob Description · Job DescriptionSalary: · ADMINISTRATIVE ASSISTANT - PAVEPRO Brand · At CHEMTEK, we're not just participating in our industry; we're leading a revolution to become the most responsive and customer-centric solutions partner in the aviation, highways, public works ...
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Administrative Assistant
3 weeks ago
Duke University Durham, United StatesAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. · About Duke University Hospital · Pursue ...
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Administrative Assistant
1 week ago
Church World Service Durham, United States RegularAdministrative Assistant - Legal Services · ID Category Administrative Position Type Regular Location : Location US-NC-Durham Telecommute No Work Arrangement Fully Onsite Base Salary Minimum USD $42,075.00/Yr. Base Salary Maximum USD $49,500.00/Yr. About CWS · Imagine waking ...
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Administrative Assistant
2 weeks ago
Swipejobs Durham, United StatesJob Description · Job DescriptionApply Today, Work Today · Weekly Pay · Job Description: · We are Hiring Immediately for a Administrative Assistant position in an exciting warehouse facility Duties include managing and distributing information within an office. This generally inc ...
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Administrative Assistant
3 days ago
Aramark Durham, United StatesJob Description · The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively c ...
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Administrative Assistant
3 days ago
Duke Health Durham, United States RegularAdministrative Assistant - Duke Homecare & Hospice · Work Arrangement: Requisition Number: Regular or Temporary: Regular Location: Durham, NC, US, 27710 · Personnel Area: DUKE HOMECARE AND HOSPICE Date: May 29, 2024 At Duke Health, we're driven by a commitment to compassionate ...
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Administrative Assistant
3 days ago
Aramark Durham, United StatesJob Description · The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively c ...
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Administrative Assistant
3 weeks ago
Horizon Ventures White Oak, United StatesThe neue fische GmbH is Germany's leading provider of technology bootcamps. In 12-week intensive courses, we enable career changers to pursue a career as a web developer or data scientist. Bootcamps have already been successfully established in the USA - thanks to neue fische Gmb ...
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Receptionist/Administrative Assistant
2 weeks ago
Voyager Academy Durham, United StatesVoyager Academy · 4302 Ben Franklin Blvd · Durham, NC 27704 · phone · fax · website: · Title: High School Front Office Receptionist/Administrative Assistant · Status: Full Time - Non Exempt · Reports to: High School Principal · Voyager Academy is a fully accredited K-12 charte ...
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Sr. Administrative Assistant
2 weeks ago
AMISEQ Durham, United StatesSr. Administrative Assistant - Sales · Durham, NC - Hybrid role · 12 Months Contract · Searching for a talented Sr. Administrative Assistant to help provide administrative to Vice Presidents and levels of professionals within the Sales organization. Client seeks the best and brig ...
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Administrative Assistant/Office
3 weeks ago
Greene Resources Durham, NC, United StatesAdministrative Assistant · Our client has an opening for an Administrative Assistant in our RTP, Headquarters who strives to make a positive impact on the world. They will provide administrative and basic technical support to Management and Research staff. Position requires accu ...
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Front Desk Administrative Assistant
1 week ago
Innovative Talent Solutions Durham, United StatesJob Description · Job DescriptionFront Desk Administrative Assistant - Direct Hire · Don't miss the opportunity to work as a Front Desk Administrative Assistant for a leading Triangle Commercial Real Estate firm · What You'll Get: · As Front Desk Administrative Assistant you will ...
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Part Time Administrative Assistant
1 week ago
Leidos Durham, United States Part timeDescription · Looking for an opportunity to make an impact? · At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers' success. We empower our teams, contribute to our communities, and operate sustainab ...
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Part Time Administrative Assistant
1 week ago
00068 LEIDOS ENGINEERING INC Durham, United States Part timeLooking for an opportunity to make an impact? · At Leidos , we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers' success. We empower our teams, contribute to our communities, and operate sustainable. Everythin ...
Senior Administrative Assistant - Durham, United States - US Main
Description
Seeking the best and brightest candidate who values professional relationships complimented by creativity and teamwork. Further, the right candidate will have demonstrated progressive success as a Sr. Administrative Assistant supporting dynamic, Sales senior-level executives in a fast-paced, high tech environment.The Sr.
Administrative Assistant must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor.
Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests.
This position is expected to involve a high degree of confidentiality, sensitivity, creativity, latitude, flexibility and availability for effective and efficient performance for support required.
Major Duties and Responsibilities:
Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions and recommendations.
Manage and maintain highly complex and changing calendars, schedule appointments/internal and external meetings, travel, and organizational functions; as well prepare flawless communication materials on behalf of internal and external customers.
Use political savvy and sophistication to filter through and facilitate actionable items.Key liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community and political representatives.
Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships.May initiate and facilitate meetings, take meeting minutes and manage action items.
May arrange and plan programs and small events for meetings and entertainment of visitors.
May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
Provide web research as needed.May draft and prepare routine and advanced correspondence including emails, letters, memoranda, meeting minutes, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures.
Anticipates and/or identify needs and issues within the organization and proactively initiate and/or facilitate solutions.
Compile prepare and process executive's expense reports through Expensify program. Screens all incoming correspondence and determine if executive action is needed.
Performs other functions such as organizing and filing confidential files and records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.
Demonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors.
Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.
Provide partnership administrative support and cross-coverage Sales Administrative team and staff, as necessary.Other duties as required.
Required Profile (education, experience):
Preferred BS or BA with 5+ years of continual experience supporting multiple Vice Presidents and above with at least 2 years' working within a highly demanding fast-paced oriented environment.
Exceptional communication skills, verbal and written.
High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management; being highly proactive and intuitive, detailed oriented, self-motivated, adaptive, and creative.
Proven skills analytically with abstract problem-solving.Exceptional professionalism, soft-skills and being a team player.
High level of work ethics, integrity, confidentiality, and flexibility.
Advanced level MS Office Suite (Word, Excel, PowerPoint, Outlook, Project Google Drive).
Must be highly reliable, flexible and dependable with time management to be able and available to come to work early and/or stay late with minimal notice.
Strong key competencies skills:
Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.
Preferred/Assets profile (skills, experience, education):
Experience assisting within Sales organization.
Experience in highly demanding fast-paced start-up environment.
Experience in working with a diverse multi-cultural environment.
Must be reliable and work independently
Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.
SCOPE:
Knowledge / Skill- As a highly skilled specialist, contributes to the development of concepts and techniques. Completes complex tasks creatively, efficiently and effectively.
Job Complexity- Works on moderate to complex assignments requiring considerable judgment, takes initiate and anticipates general day-today support.
Understands implications and scopes of work where analysis of situations or data requires a review of a variety of factors to make recommendations for solutions to meet deadlines and expectations for requests.
Exercises judgment within defined procedures and practices to determine appropriate action. Builds productive internal/external working relationships.Supervision– Self-starter, normally receives general instructions to determine methods and procedures on new assignments. May receive detailed instructions on new projects or assignments.
Experience - Typically requires a bachelor's degree and a minimum of 3 years of related experience; supporting multiple VP levels and above in a fast-paced environment.