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    Administrative Assistant/Office - Durham, NC, United States - Greene Resources

    Greene Resources
    Greene Resources Durham, NC, United States

    3 weeks ago

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    Description
    Administrative Assistant

    Our client has an opening for an Administrative Assistant in our RTP, Headquarters who strives to make a positive impact on the world.

    They will provide administrative and basic technical support to Management and Research staff.

    Position requires accurate typing skills; organization and prioritization skills, as well as the ability to support multiple staff and deal effectively with fast-paced priorities.

    This position is hybrid and is a long term contract with potential to convert.
    Provide administrative support for a large group of 2500 Staff and Managers, as part of a team.
    Document creation and processing; scheduling travel; as well as additional basic administrative duties: sign for and send FedEx packages; setting up video conferences; data entry; creating, and distributing meeting and presentation materials; Maintaining and creating electronic filing systems and maintaining various databases

    Assisting with recruiting by coordinating interview schedules, making travel arrangements, and ensuring compliance of the companys and the units recruiting guidelines.

    Be the liaison for the research staff by working directly with the offices of Accounting, Purchasing, Human Resources, and the Office of Research Contracts.

    Assist with the onboarding of new staff by providing unit level orientations and training staff on using the companys systems.

    A minimum of two years in an administrative or customer service field
    Proficiency with standard office processes, policies, and procedures
    Ability to proactively compile, organize and deliver materials needed for meetings
    Ability to anticipate the work and workflow on agreed upon tasks (will the conference room accommodate the number of people attending, are accommodations needed for remote attendees, will food be needed, car rentals, hotel bookings, etc.)
    Strong note taking/writing skills
    Strong MS office skills, PPT skills and Excel skills
    Document preparation and skilled formatting in Word

    All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

    S.

    government contractor with specific controlled-access facilities that must register non-U.therefore, all visitors to those facilities must declare their nationality and citizenship upon arrival at, and before entering.

    Depending on the work location, candidates selected to interview may be required to complete 'Government Contractor Controlled-Access Facility Questionnaire' before visiting the client facility.

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