- Trouble shoot and submit clear and concise tickets if escalation is required
- Conduct training/City Time orientation for new hires, and new manager/supervisors
- Monitor adherence to OT policies and procedures
- Coordinate and liaise with HR
- Conduct routine audits
- Performs other duties as required.
- Create , process, submit and monitor Overtime Salary Cap Waivers.
- Handle payroll inquiries from intra and inter-agency staff and proved timely responses.
- Perform payroll audit/reconciliation to ensure accuracy of payroll
- Serve as liaison to the Office of Payroll Administration (OPA) for research, service requests, check & W-2 pick up, distribution as needed
- Coordinate replacement checks, overpayments
- Ensure accuracy of all time and pay entries via NYCAPS, RMDS, PMS, Pi, review dailies and payroll reports as needed
- Review for need to cease direct deposit to avoid overpayments due to missing timesheets and cancel in NYCAPS when authorized.
- Process authorized lump sum payments
- Assist with collective bargaining increase as required including RIPs and longevity differentials
- Calculate, prepare and submit accurate supplementary payrolls as required/authorized
- Coordinate, draft and send routine payroll communications such as pay day emails, 1st paycheck letters and salary adjustments.
- Review FICA lookback yearly
- Review non-resident taxing and advise accordingly
- Report monthly overtime
- Support and and communicate clear guidance in a timely and courteous manner to staff and approvers with regard to timesheets and leave usage/regulations.
- Report and advise on missing timesheets to avoid overpayments
- Review and final approve timesheets as required
- Monitor, review and process (including MLAs and OEEs) weekly timesheets for agency standard staff through final approved status and in accordance with citywide and agency policies
- Run necessary City Time reports and advise on findings
- Manage City Time approval hierarchy
- Identify and escalate abuse of time
- Maintain Timekeeping files with strict adherence to DORIS' record retention schedule.
- Prepare comp. time carry over (within regulation) as requested by employee
- Prepare MPPs and time and leave breakdowns
- Review and prepare TICS entrys
- Terminal leave calculations
- A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
- High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
- Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
- Enthusiasm and strong work ethic and ability to complete tasks in a timely fashion with limited supervision - Extremely detail-oriented and excellent organizational skills - Excellent interpersonal and conflict resolution skills - Ability to work well independently and in a team setting and communicate efficiently in a fast-paced environment - Ability to maintain confidentiality - Work well under daily deadlines and able to deal with time-critical/time-sensitive activities - Excellent verbal and written communication and customer service skills - Excellent data entry skills with working knowledge of MS Word, Excel, PowerPoint, and Outlook - Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) Time and Leave and rules and regulations and FISA-OPA USIs and UBs years of extensive experience as a Citytime Administrator/Timekeeper with proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, Pi and PMS - A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning clerical/administrative work of more than moderate difficulty or - An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, - A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above
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Payroll and Timekeeping Analyst - New York, United States - New York City, NY
Description
The Mayor's Office of Criminal Justice (MOCJ) advises the Mayor of the City of New York on criminal justice policy.
MOCJ develops and implements strategies, with partners inside and outside government, to reduce crime and incarceration and to promote fairness and legitimacy.
MOCJ works with law enforcement, city agencies, non-profits, foundations, and others to implement data-driven strategies that address current crime conditions, prevent offending, and build strong neighborhoods that ensure enduring safety.
About the Role:
Under the direction of the Chief Human Resource Officer (CHRO), the Payroll and Timekeeping Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.
PAYROLL
TIMEKEEPING
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.
Residency Requirement
New York City residency is generally required within 90 days of appointment.
However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
