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Payroll and Timekeeping Analyst - New York, United States - City of New York
Description
Job Description
The Mayors Office of Criminal Justice (MOCJ) advises the Mayor of the City of New York on criminal justice policy. MOCJ develops and implements strategies, with partners inside and outside government, to reduce crime and incarceration and to promote fairness and legitimacy. MOCJ works with law enforcement, city agencies, non-profits, foundations, and others to implement data-driven strategies that address current crime conditions, prevent offending, and build strong neighborhoods that ensure enduring safety.
About the Role:
Under the direction of the Chief Human Resource Officer (CHRO), the Payroll and Timekeeping Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.
Job responsibilities include, but are not limited to:
Trouble shoot and submit clear and concise tickets if escalation is required
Conduct training/City Time orientation for new hires, and new manager/supervisors
Monitor adherence to OT policies and procedures
Coordinate and liaise with HR
Conduct routine audits
Performs other duties as required.
PAYROLL
Create , process, submit and monitor Overtime Salary Cap Waivers.
Handle payroll inquiries from intra and inter-agency staff and proved timely responses.
Perform payroll audit/reconciliation to ensure accuracy of payroll
Serve as liaison to the Office of Payroll Administration (OPA) for research, service requests, check & W-2 pick up, distribution as needed
Coordinate replacement checks, overpayments
Ensure accuracy of all time and pay entries via NYCAPS, RMDS, PMS, Pi, review dailies and payroll reports as needed
Review for need to cease direct deposit to avoid overpayments due to missing timesheets and cancel in NYCAPS when authorized.
Process authorized lump sum payments
Assist with collective bargaining increase as required including RIPs and longevity differentials
Calculate, prepare and submit accurate supplementary payrolls as required/authorized
Coordinate, draft and send routine payroll communications such as pay day emails, 1st paycheck letters and salary adjustments.
Review FICA lookback yearly
Review non-resident taxing and advise accordingly
Report monthly overtime
TIMEKEEPING
Support and and communicate clear guidance in a timely and courteous manner to staff and approvers with regard to timesheets and leave usage/regulations.
Report and advise on missing timesheets to avoid overpayments
Review and final approve timesheets as required
Monitor, review and process (including MLAs and OEEs) weekly timesheets for agency standard staff through final approved status and in accordance with citywide and agency policies
Run necessary City Time reports and advise on findings
Manage City Time approval hierarchy
Identify and escalate abuse of time
Maintain Timekeeping files with strict adherence to DORIS record retention schedule.
Prepare comp. time carry over (within regulation) as requested by employee
Prepare MPPs and time and leave breakdowns
Review and prepare TICS entrys
Terminal leave calculations
Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
