- Responsible for monthly accounting of research and non-research accounts utilizing BA4 and KFS accounting systems. Provide the Director of Finance, MTI/CDR Directors, and/or Project Principal Investigators (PIs) with analysis of spending patterns, and financial projections for all accounts. Produce other financial reports as requested.
- Ensure that expenditures and activities on accounts are in compliance with campus and sponsor regulations/policies, including the areas of purchasing, personnel, and travel. Ensure adequate backing documents are provided for all activities, file backing documents in a UMD approved format.
- Monitor and track Cost Share accounting on sponsored projects, and prepare required reports for Sponsors. Transfer expenditure and department contributions to cost share accounts.
- Request and monitor sub-contracts, from tracking rates of spending on purchase orders to requesting submission of deliverables. Request additional accounts for tracking purposes as needed.
- Prepare and route contract and grant applications including preparing and formatting budgets, reviewing the funding opportunity announcement, and collecting documentation required by the funding agency, etc.
- Ensure all budgets contain accurate information (salary, fringe, tuition remission, f&a rates, etc.)
- Ensure payroll charged to sponsored and non-sponsored accounts are in accordance with UMCP and sponsor policies and requirements. Maintain salary charts/projections for faculty with sponsored research to track their salary allocations throughout the year. Ensure effective method of tracking salary allocations.
- Meet regularly with Directors of MTI and CDR and researchers to review program activities and discuss tasks needed to accomplish program goals, while monitoring impacts on the overall budget.
- Provide range of administrative assistance in support of arranging travel, organizing meetings, ordering business meals/refreshments, and coordinating logistics for conferences, events, workshops and seminars.
- Assist with production of annual technical report by hiring editors/graphic designers, providing financial metrics, and reviewing for accuracy.
- Submit facilities requests for MTI and CDR as needed.
- Maintaining an accurate equipment inventory, tagging equipment when received.
- Maintaining a contact list for the MTI affiliates and internal/external mailing lists.
- Bachelor's degree in Business Administration, Finance, or other related field.
- At least 3-5 years experience in financial management.
- At least 2 years experience in budget preparation and other pre-award activities.
- Previous experience working in higher education, research project sponsor agency, and/or transportation industry.
- In-depth knowledge of sponsor terms and conditions, with a focus on federal, state, and other funding.
- Possess analytical skills to review expenditures and revenues and prepare financial expenditure forecasts.
- Well-organized, highly motivated, can keep multiple projects and responsibilities current, ability to multi-task in a fast-paced environment, and strong critical thinking skills (especially in situations where no clear precedent exists).
- Strong written and verbal communication skills.
- High proficiency with MS Office Suite, especially Microsoft Excel.
- Demonstrated attention to detail and proactive work style.
- 5-7 years experience in financial management.
- Extensive experience and working knowledge with BA4 (Shadow Accounting System), KFS (University's Official Accounting System), Concur (UMD Travel System), PCMS (University's Purchase Card Management System), etc.
- Knowledge of University of Maryland policies and procedures in the areas of travel, personnel, and purchasing.
- Proficient in organizing and executing multiple assignments under specific constraints.
- Extensive knowledge of University of Maryland policies/processes for financial management, record keeping, pre-award, and post-award activities.
- Sedentary work.
- Consistently operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Capable of exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
- Substantial repetitive movements (motions) of the wrists, hands, and/or fingers from computer entry work.
- Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
- Must be able to traverse the campus to attend meetings and drop off or pick up items from other entities on campus.
- Frequently communicates with faculty, staff and students who have inquiries at the front office desk. Must be able to exchange accurate information in these situations.
- Occasional travel required for conferences, events, and meetings.
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Business Manager - College Park, United States - University of Maryland
Description
Posting DetailsPosting Details
Position Number:
126377
Title:
Business Manager
Functional Title:
Business Manager
Category Status:
33-Exempt Regular
Applicant Search Category:
Staff
University Authorized FTE:
100
Unit:
ENGR-Civil-Maryland Transportation Institute (MTI)
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state's flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Maryland Transportation Institute (MTI) and Center for Disaster Resilience (CDR) at the University of Maryland are a catalyst for high-caliber transportation and disaster resilience research, education, and technology transfer, delivering on the mission to improve quality of life and economic development in Maryland and beyond. The MTI and CDR are part of the Department of Civil and Environmental Engineering within the A. James Clark School of Engineering.
MTI and CDR are looking to hire a Business Manager that will support both units. The Business Manager is responsible for assisting the Director of Finance with day to day operations of the MTI and CDR, financial activities, proposal preparation, and event support. The duties of the position are as follows:
Benefits Summary
Top Benefits and Perks:
Exempt Benefits Summary
Minimum Qualifications:
Education:
Preferences:
Additional Information:
Job Risks
Not Applicable to This Position
Physical Demands
08/09/2023
Closing Date:
Open Until Filled
Yes
Best Consideration Date
10/30/2023
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
