Executive Assistant - Greenbelt, United States - Halvik

Halvik Greenbelt, United States

15 hours ago

Description

Job Description

Job DescriptionHalvik is a highly successful company that puts people first, and we are looking for someone just like you. We are committed to delivering smarter IT-driven solutions bolstered by quality and innovation to help our customers succeed. Come be a part of something truly special

POSITION TITLE: Executive Assistant

DUTIES AND RESPONSIBILITIES:

Provide administrative and operational support for the day-to-day activities of the senior leadership team
Create and maintain process documentation for all administrative functions
Organize, schedule, and maintain special projects for the senior leadership team (ex: coordinate internal trainings and workshops)
Create and submit periodic contract deliverable reports
Coordinate, attend and create meeting minutes for senior leadership meetings
Assist with procurement of office supplies and equipment: make, track, and reconcile purchases
Provide a positive image for the SEWP program via interpersonal, phone, and email interaction with government customers, vendors and coworkers
Manage conference room use and coordinate training sessions
Work within various government ticketing systems (ex: ESD, NAMS, MOSI, ServiceNow, etc.)
Serve as a liaison between multiple recruiting teams on the NASA SITSS contract to open and track the status of new positions through on-boarding of new hires
Work with manager and recruitment to log resumes, schedule interviews and track status for SEWP managers
Facilitate on-boarding and off-boarding processes, paperwork, and badging
Maintain employee information and statistics including retention rate, EEO, resumes, certificates, etc...
Coordinate with recruiters and leadership to develop a strong EEO program, and assist with DEIA requirements
Coordinate with team leads and managers to ensure deadlines are met
Miscellaneous clerical activities
Provide support at SEWP events
Other duties as assigned

EXPERIENCE/SKILLS:

Must have excellent verbal and written communication skills and possess a desire and ability to work effectively with management, peers, etc.
Proficient with basic Microsoft Office programs
Interest and ability to learn new software applications
Candidate must be excited to work in a fast-paced environment and expect high-quality results
Strong attention to detail is required
Works well in multiple team activities, meetings, planning sessions

EDUCATION:

Bachelor's degree (preferred)
7+ years of relevant experience in a professional office required

Halvik offers a competitive full benefits package including:Company-supported medical, dental, vision, life, STD, and LTD insuranceBenefits include 11 federal holidays and PTO.401(k) with company matchingFlexible Spending Accounts for commuter, medical, and dependent care expensesTuition AssistanceCharitable Contribution matching
Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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