Administrative Assistant - Oklahoma City, United States - Addison Group

Addison Group Oklahoma City, United States

1 week ago

Description

The Administrative Assistant provides administrative support to ensure efficient operation of the office. The role involves a variety of tasks including answering and directing phone calls, organizing and scheduling appointments, managing files and documents, and providing support to managers and employees.

Responsibilities:

Manage incoming calls and route them to the appropriate person or department. Take messages when necessary.
Schedule appointments and meetings for managers and staff members. Coordinate meeting rooms and necessary resources.
Maintain and update filing systems, both electronic and physical. Ensure documents are organized and easily accessible.
Draft and distribute emails, memos, letters, and other documents. Handle incoming and outgoing mail.
Input and update information in databases and spreadsheets. Maintain accurate records.
Monitor and order office supplies. Coordinate with vendors for maintenance and repairs.
Provide administrative support to managers, including scheduling meetings, preparing reports, and making travel arrangements.
Assist with the planning and coordination of office events, meetings, and conferences.
Assist clients, visitors, and employees with inquiries and requests.
Perform other administrative duties as assigned.

Requirements:

High school diploma or equivalent; associate's or bachelor's degree preferred.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and multitasking skills.
Excellent communication skills, both written and verbal.
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Discretion and confidentiality when handling sensitive information.

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