Jobs
>
Chivres-en-Laonnois

    Finance and Administrative Assistance - Weymouth, United States - Electro Switch Corp.

    Electro Switch Corp.
    Electro Switch Corp. Weymouth, United States

    4 weeks ago

    Default job background
    Description

    Electro Switch Corp, located in Weymouth MA, is seeking an experienced Finance and Administrative Assistant to support the leadership team in our corporate office.

    This position will have routine financial responsibilities and be responsible for the scheduling and coordination of travel arrangements, and confidential internal/external correspondence.

    The ideal candidate will have 10+ years of combined administrative and finance experience within a highly reputable work environment.


    Responsibilities include:
    Provide exceptional administrative support to executive leadership team.

    Financial tasks such as processing invoices for payment, reconciling daily cash receipts and monthly bank statements, posting journal entries, and maintaining the corporate trial balance.

    Reconcile monthly invoices from various vendors.
    Provide project support, material preparation, and internal/external correspondence and support for executive meetings.
    Foster strong working relationships/partnerships to support leaders by engaging effectively across multiple stakeholders at different levels within the organization.
    Craft, organize, and manage communication with internal and external teams and professionals, and maintain detailed records of correspondence.
    Provide assistance with the administration of the Company's employee group benefits management.
    Consolidate materials and information to summarize and prepare for executive meetings.
    Identify gaps, needs, and opportunities to support leadership to be more effective in managing schedule.
    Work with and manage highly sensitive and confidential information with discretion.


    Qualifications:
    Candidates should possess an Associate's degree with 10+ years of combined administrative and finance experience.
    Exceptional organization skills with strong attention to detail.

    Strong technical proficiency in Microsoft Office Suite, as this role requires preparation and organization of complex materials in Word, Excel, PowerPoint, Adobe, and other Microsoft software applications.

    Prior experience with QuickBooks or similar accounting software.
    Proven ability to manage multiple competing priorities.

    Self-motivated and able to work effectively with only general guidance, anticipating needs through proactive work and proven project management skills.

    Able to wear many hats, switching priorities and focus as needed.
    Looking for someone with experience to act as Secretary to Board of Directors.

    Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials with a nuanced understanding of industry-specific subject matter, company standards, and procedural guidelines.

    The ability to meet deadlines and to respond to rapidly changing demands.
    Experience managing highly confidential information is essential.
    Immediate availability, responsiveness, and a proactive mindset

    Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

    Electro Switch offers competitive compensation and benefits including 401k retirement and company match.
  • Manning Personnel Group, Inc.

    Administrative Assistant

    4 weeks ago

    Manning Personnel Group, Inc. Boston, United States

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking ...

  • Beacon Hill

    Administrative Assistant

    2 weeks ago

    Beacon Hill Boston, United States

    Our client, a non-profit in Boston dedicated to creating and sustaining affordable housing is seeking a bilingual Mandarin/Cantonese Administrative Assistant to join the team. In this role, you will serve primarily as administrative support to the property management team. Respon ...

  • Pure Lithium Corporation

    Administrative Assistant

    2 weeks ago

    Pure Lithium Corporation Boston, United States

    Job Description: · We are seeking a dedicated and proactive Administrative Assistant to join our team. As an integral part of our organization, you will play a pivotal role in supporting our day-to-day operations and ensuring a smooth and efficient work environment. In this role, ...

  • Atlantic Retail

    Administrative Assistant

    3 weeks ago

    Atlantic Retail Boston, United States

    We are looking for a reliable and organized Administrative Assistant to join our team at Atlantic Retail. You will provide administrative support to the Boston office and senior management and ensure the smooth operation of the office. You will also handle various tasks such as s ...

  • Beacon Hill

    Administrative Assistant

    2 weeks ago

    Beacon Hill Boston, United States

    Administrative Assistant to $50K- Work in Law · Our client, a national law firm, is seeking an Administrative Assistant to add to their staff In this role, you will be responsible for overseeing all front desk operations including answering phones, greeting visitors and receiving ...

  • DIGI America

    Administrative Assistant

    3 weeks ago

    DIGI America Boston, United States

    Overview · An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additi ...

  • Skanska

    Administrative Assistant

    1 week ago

    Skanska Boston, United States

    Skanska is searching for a dynamic Administrative Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. · Our work makes a clear contribution to soc ...

  • Codman Academy Charter School

    Administrative Assistant

    2 weeks ago

    Codman Academy Charter School Boston, United States

    Job Description · Job DescriptionJob Title: Administrative Assistant · Supervisor: Operations Manager · Start Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through Friday · Description: The Administrative Assistant fills a key role in the safe and efficient operation of Cod ...

  • Morgan Memorial Goodwill Industries

    Executive Administrative Assistant

    3 weeks ago

    Morgan Memorial Goodwill Industries Boston, United States

    Join the dynamic team at Morgan Memorial Goodwill Industries, a community-based nonprofit as Executive Assistant to the President | CEO. The Executive Assistant is responsible for providing administrative support to the President; coordinating meetings of the Board of Directors a ...

  • IntelliPro

    Executive Administrative Assistant

    2 weeks ago

    IntelliPro Boston, United States

    Title : Executive Assistant - Lead · Duration: 3+ months with possibility of extension · Location: 10 Park Plaza-, Boston, MA, 02116 · Pay Rate : $29/hr. On W2 · Complete Description: · Provide administrative support to C-Level Executives · Manage calendars · Organize virtual an ...

  • Goulston & Storrs

    Legal Talent Administrative Assistant

    1 week ago

    Goulston & Storrs Boston, United States

    The Position: · The Legal Talent team at Goulston & Storrs is seeking a Legal Talent Administrator to join our team. We are a vibrant firm where serious business is conducted with genuine camaraderie and fun, our people are paramount, and mutual respect drives open discussion, fr ...

  • Manning Personnel Group, Inc.

    Front Desk/Administrative Assistant

    3 weeks ago

    Manning Personnel Group, Inc. Boston, United States

    A Health and Life Sciences Company in Boston is seeking an energetic Front Desk/Administrative Assistant to join their team This person will handle a variety of administrative tasks, support high level professionals within the company, ensure the office runs smoothly, and work on ...

  • Monument Staffing

    Administrative Assistant-Design Firm

    3 weeks ago

    Monument Staffing Boston, United States

    My client, a successful Design Firm in Boston is seeking an experienced Administrative Assistant to support the office and teams. · -Hybrid position, 4 days onsite, 1 wfh · -Phenomenal, supportive team and culture · -Excellent Benefits · Position Highlights: · Manage Front Desk ...

  • Marriott Hotels & Resorts

    Events Administrative Assistant

    4 weeks ago

    Marriott Hotels & Resorts Boston, United States

    Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile mach Administrative Assistant, Adm ...

  • Briefly

    Trust and Estates Administrative Assistant

    4 days ago

    Briefly Boston, United States

    Position Summary: · Briefly, Rimon's support company, has an immediate opening for a full-time Trusts and Estates Administrative Assistant. This position will work in office Monday through Friday and mainly support our Boston attorneys but will also provide support, as needed, t ...

  • City of Boston Massachusetts

    Finance Administrative Assistant

    1 week ago

    City of Boston Massachusetts Boston, United States

    Support the Annual System external audit(s). Assist with internal audit process. Assist in maintaining fiscal records of the Boston Retirement System. Assist with reporting to be included with year-end financial statements. Contribute and assist with Administrative Assistant, Fin ...

  • Cenergy International Services

    Administrative Assistant, Shell Ventures

    3 weeks ago

    Cenergy International Services Boston, United States

    Administrative Assistant, Shell Ventures · Cenergy International Services (CIS) - Greater Boston Area · This role offers you a rare opportunity to directly impact the energy industry working alongside a team of passionate investors and entrepreneurs in a fun, dynamic environment. ...

  • Professional Staffing Group

    Senior Administrative Assistant

    8 hours ago

    Professional Staffing Group Boston, United States

    Senior Administrative Assistant (Boston) · We are looking for an experienced Senior Administrative Assistant with strong calendar management skills and past experience booking domestic and international travel for 2 Senior Investment Directors at a well-respected wealth managem ...

  • Suffolk University

    Assistant Registrar Administration

    2 weeks ago

    Suffolk University Boston, United States

    The Assistant Registrar supports the administrative set up of registrar-related operations in the student information system database (Workday) including, but not limited to, enrollment reporting, registration, grading, and beginning/end of semester processing. The Assistant Regi ...

  • Skanska

    Marketing Administrative Assistant

    2 days ago

    Skanska Boston, United States

    Job Overview: · Skanska is searching for a dynamic Marketing Administrator/Assistant. This is a great opportunity to start a career with a company that builds things that matter and values its team. We are proud to share our culture of diversity and inclusion. · Our work makes ...