TES Human Resources Specialist - Auburn, United States - Auburn University

Auburn University Auburn, United States

Found in: beBee S2 US - 2 weeks ago

Description

Position Details
Position Information

Requisition Number
TES2030P

Home Org Name
Campus Relations

Division Name
AVP, Human Resources

Position Title
TES Human Resources Specialist (Records)

Estimated Hours Per Week
40

Anticipated Length of Assignment
N/A

Job Summary
Auburn University's Office of Human Resources is excited to welcome a new temporary HR Records Specialist to join our dynamic, diverse, and collaborative team
This position is responsible for supporting employee records processes to ensure that accurate employee data is entered and stored within our HR systems. This work may include reviewing employee data, scanning files, verifying information, entering data, and auditing data for accuracy.
Candidates who are a good fit for this position will be detail-oriented, enjoy autonomy/independent work, and are eager to learn more about HR records processes. This temporary position is a great opportunity to gain valuable experience with Auburn University HR systems that can be applied to full-time/regular positions at Auburn University.
About TES
Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

Assistance in the place of a regular employee who is absent for a specified period of time
Additional assistance during periods of abnormal or peak workloads
Assistance with special projects
Seasonal work
Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.
AU student employees are not eligible for TES
Official AU title: TES Specialist I, Employee Records

Essential Functions
Responsibilities may include the following:

Assists with the review, research, input, and audit of employee records and ensures accurate information.
Ensures accuracy of information prior to entry by researching and documenting corrections.
Reviews, researches, confirms accuracy, and processes electronic personnel actions (ePAF).
Assists with the review of I9 and tax compliance records to ensure correct information as presented.
Collaborates with payroll and onboarding teams for timeliness requirements.
Works closely with employment services, compensation, employee relations and other departments in communication of issues and resolving issues.
Assists with reviewing scripts and reports on a daily, weekly or monthly basis as appropriate for analyzing information for correction of records prior to payroll action.
Electronically retrieves employee job record documentation through systems and email to support actions for employee records to meet state auditor requirements.
Ensures accuracy of information needed.
Performs scanning of records, indexing, verifying and retaining of documents in web-based filing system.
Inactivates employee records in accordance with protocols for inactivating employee records.
Assists with file documentation audits periodically.
Submits and researches errors to successfully meet deadlines of state reporting requirements to remain compliant and avoid fines. Keeps supervisor informed of issues that may arise.
Assists with tracking and creating documentation of Hiring Proposal errors for discussion of improvement. Participates in execution of HR related projects.

Minimum Qualifications

High school diploma or equivalent.
2 years of experience working in an office setting that includes data analysis, ability to research records and documentation review for accuracy, attention to detail, and ability to meet deadlines OR a degree to use in lieu of years of experience.

Desired Qualifications

Posting Detail Information

Salary Range
$14.50/hour

Work Hours
7:45am-4:45pm, Monday-Friday

City position is located in:
Auburn

State position is located:
Alabama

Posting Date
11/02/2023

Closing Date

EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

View or Apply

To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.

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