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    Purchase Order Coordinator - Miami, United States - Shiseido

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    Part time
    Description

    Job Summary:



    The Purchase Order (PO) Coordinator is in charge of supporting the Store Design & Merchandising Manager, serving both TRM & LATAM divisions, in purchase order creation, follow-up and other administrative tasks.

    Primary Duties & Responsibilities:

    • Update P.O. tracking database for both TRM & LATAM
    • Enter P.O.s in required systems for Fragrances & Cosmetics, respectively (i.e. SAP, ACCPAC/SAGE)
    • Provide suppliers with accurate P.O. number to be entered on invoice, and confirm proper vendor information labeling (i.e. company name, billing address, PO number) to avoid delays
    • Maintain a close follow-up on approvals and payments; once confirmed by Finance, communicate estimated payment date to suppliers

    Miscellaneous/Ad Hoc

    • Other duties and projects as needed

    Working Relationships/ Key Stakeholders:

    • Store Design & Merchandising Manager
    • Marketing Team
    • Sales Team
    • Finance Team
    • Vendors/Clients/ Distributors

    Qualifications & Competencies:

    • Bachelor's degree in Finance, Accounting or related field
    • Ability to work in a very fast-paced environment; pro-active, mature, independent and able to prioritize
    • Strong problem solving and customer service skills; detail-oriented
    • Prior experience in cosmetics/beauty industry is a plus
    • Ability to work in a multi-cultural environment
    • Strong command of oral and written communication skills in English and Spanish
    • Advanced Microsoft Office Suite skills, a must; primarily Excel

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