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    Executive Administrative Assistant - Santa Barbara, United States - Aya Healthcare

    Aya Healthcare
    Aya Healthcare Santa Barbara, United States

    3 weeks ago

    Aya Healthcare background
    Description

    Aya Healthcare has an exciting 16 Week Contract in Santa Barbara, CA

    Job Details:

    JOB TITLE: Administrative Assistant (Healthcare)

    CONTRACT DURATION: 16 Weeks

    SHIFT (8 Hour Shifts, 5 Days/Week): 7:30 a.m. – 4:00 p.m. or 8:00 a.m. – 4:30 p.m.

    LOCATION: Santa Barbara, CA

    ONBOARDING TIME: Expect 3-5 weeks from offer acceptance to start date.

    APPLICATION REQUIREMENTS (due at time of phone screen with recruiter)

    · Documentation of Covid Vaccination and Booster

    · Copy of diploma for highest level of completed education.

    · Two manger/supervisor references who you have worked with in the last year (Name, Company, Phone Number, Email Address)

    · Upcoming RTO for the duration of the contract. (April 2024 – August 2024)

    · Interview availability for the next 7-10 days.

    · Resume with last seven years of work history - all work history gaps of 90+ days must be explained.

    DETAILS ABOUT THE POSITION

    To provide administrative support and develop workflow processes and systems for a department and/or Department Director with minimal supervision and direction.

    Role to include answering phones, scheduling meetings, taking minutes, ensuring adequate office supply inventory, assisting with department timekeeping, and submitting orders/invoices, etc.

    • Composes correspondence without draft contents.
    • Coordinates travel arrangements and other duties or projects as needed.
    • Enters data into a database, provides summary reports, and adds fields as necessary.
    • Schedule meetings and appointments. Transcribes minutes of meetings.
    • Answers, screens, and initiates phone calls rerouting inquiries for department.
    • Coordinates gathering of input, documents, etc. from single sources for reports and
    • presentations.
    • Serves as liaison for the department/work unit.

    JOB QUALIFICATIONS:

    · Minimum Education: Associate Degree

    · Technical Requirements: Intermediate Word, Excel and Outlook skills, Min. 45 wpm keyboarding/typing speed

    · Years of Experience: 1-3 yrs. Related work experience

    AYA DELIVERS...

    · Front-of-the-line access to exclusive jobs at thousands of healthcare facilities nationwide.

    · A robust team to support you every step of the way to ensure you start on time, have accurate payroll and an exceptional experience.

    · A credentialing specialist to streamline the entire compliance process.

    · And of course, you get the usual benefits such as:

    o Premium medical, dental, vision and life insurance beginning day one of your assignment.

    o Paid sick time. Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya's general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling.

    o Generous 401k match.

    o Certification and other reimbursements, when applicable.

    o Pay listed above includes taxable wages and tax-free expense reimbursements, when applicable.

    Aya Healthcare is an Equal Opportunity Employer and encourages all to apply

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