Executive Administrative Assistant - Santa Barbara, United States - InstantServe LLC.

InstantServe LLC.
InstantServe LLC.
Verified Company
Santa Barbara, United States

3 days ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Overview:


Responsibilities:


  • Manage executive calendars, schedule appointments, and coordinate meetings
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Conduct research, compile data, and prepare reports for executive review
  • Assist with event planning and coordination
  • Provide exceptional customer service to internal and external stakeholders
  • Handle sensitive and confidential information with discretion
  • Utilize DocuSign for document management and electronic signatures
  • Answer phone calls, take messages, and maintain phone etiquette
  • Transcribe meeting minutes and other important documents accurately
  • Assist with financial tasks using QuickBooks software
  • Coordinate projects and ensure timely completion

Experience:


  • Proven experience as an executive administrative assistant or in a similar role
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Familiarity with phone systems and office equipment
  • Excellent written and verbal communication skills
  • Ability to work independently with mínimal supervision
  • Exceptional attention to detail and accuracy

REQUIRED EXPERIENCE/QUALIFICATIONS

  • Minimum Education: Associate Degree PREFERRED
  • Technical Requirements: Intermediate Word, Excel and Outlook skills, Min. 45 wpm keyboarding/typing speed
  • Years of Experience: 13 yrs. Related work experience

Job Types:
Contract, Temporary


Pay:
$ $26.00 per hour

Expected hours: 40 per week


Schedule:

  • Day shift
  • Monday to Friday

Work Location:
In person
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