- College degree, Accounting Major, High school graduate.
- Two year(s) accounting experience.
- Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.
- Prior cash handling required.
- Ability to provide legible communication; compute mathematical calculations.
- Fluency in a second language, preferably Spanish.
- Ability to remain stationary at assigned post for extended periods of time.
- Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Ability to input and access information into the computer.
- Ability to maintain concentration and think clearly.
- Ability to focus on details and resolve numerical problems.
- Ability to prioritize, organize and follow up.
- Ability to maintain confidentiality of pertinent hotel data.
- Ability to promote positive relations with vendors and staff alike.
- Ability to provide clear and pleasant telephone communication.
- Ability to perform job functions with minimal supervision.
- Ability to work cohesively with other departments and co-workers as part of a team.
- Prior training in guest relations.
- Maintain complete knowledge of and comply with all hotel/departmental policies and procedures.
- Maintain complete knowledge of property management system and manual procedures.
- Post invoices into payables system for payment ensuring accuracy and pre-authorization of back-up.
- Match invoices with corresponding purchase order and/or market list.
- Secure Controller/General Manager and Department Head or Purchasing Manager signature.
- Review 1099 requirements.
- Present Invoices to Controller and General Manager for payment with all back-up documentation properly approved and ensure proper ledger coding.
- Prepare applicable sales taxes invoices for out of State vendors, post them to use tax account.
- Create new vendor accounts in the system. Ensure each new vendor submits 1099 information and maintain throughout the year.
- Maintain files for invoices to be paid. Posted invoices must have proper coding and stamp with posting sequence number.
- Audit AP aging every month.
- Perform month end and year end closing procedures.
- Prepare monthly accruals for outstanding invoices not posted and of recurring monthly
- Reconcile Food and Beverage receiving sheets to the general ledger.
- Assist with the entering of month end journal entries.
- Balance the AP bridge account (goods received w/o an invoice).
- Reconcile vendor's statements on a monthly basis and follow up on discrepancies.
- Handle vendor's payment inquiries and disputes.
- Review payment requests, travel & expenses reports, employee advances and petty cash, and present to the Controller for approval prior to payment.
- Retrieve and process all deposits in accordance with AFP Management's standards.
- Issue or redeem cashier banks as needed by the departments with the approval of the Controller. Maintain all cashier contracts.
- Audit cashier banks as required by AFP Management's standards. Maintain all documentation. Report shortages to supervisor. Maintain a complete record of all funds.
- Process petty cash receipts and reimbursements on a regular basis and inform management of any deviations to policy.
- Ensure adequate controls on the General Cashier's fund in accordance with hotel standards.
- Process "duebacks" on a timely basis
- Answer telephone within 3 rings, using correct salutations and telephone etiquette
- Special assignments and duties as assigned by the Controller and/or Staff Accountant.
- Assist with other Accounting job functions as assigned.
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accounts payable clerk/general cashier - Miami, United States - DOUBLETREE BY HILTON MIAMI ARPT CONVENTION CTR
Description
Job Description
Job DescriptionRate of Pay: $
ACCOUNTS PAYABLE/GENERAL CASHIER
JOB DESCRIPTION
DEPARTMENT: Accounting
REPORTS TO: Director of Finance/Controller/Staff Accountant
STATUS: Non-ExemptJOB SUMMARY
Responsible for processing all vendors invoices accordance with hotel standards. Reconciles daily
statements and month-end balancing of payables. In addition, responsible for maintaining the monetary
funds of the hotel, issuing and receiving all cashiers' banks, processing all deposits on a daily basis,
auditing banks regularly, preparing reliable daily financial information and communicating all omissions
and deviations to appropriate management
QUALIFICATION STANDARDS
Education & Experience:
Physical Requirements;
General Requirements:
DUTIES & FUNCTIONS
Fundamental Requirements:
expenses.