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    Office Manager - Oklahoma City, United States - Evergreen Life Services

    Evergreen Life Services
    Evergreen Life Services Oklahoma City, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionEvergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status.

    Position Description: Office Manager
    FLSA Classification: Non-Exempt
    Reports To: Executive Director
    Created: July 31, 2019
    Updated: February 24, 2023

    Job Summary


    Responsible for overseeing the daily business operations of the office and clinic.

    Essential Job Functions
    • Code invoices for proper payment and account distribution using proper vendor numbers; set up new vendors when necessary.
    • Obtain necessary documents/claims needed for annual Quality Assurance audit.
    • Assist with Marketing, ordering supplies when needed, attend marketing events to obtain new patients for the clinic.
    • Type memos, letters, and other materials as assigned.
    • Maintain and order office supplies and equipment as needed.
    • Receive and direct phone calls, and make appointments for the clinic.
    • Maintain front office traffic in regards to appointments, and assist Nurse Practitioner as needed.
    • Maintain a record of patients served including service dates, birthdates, SSN/other benefits, and any other pertinent information.
    • Contact vendors for repairs as needed upon the request of the Executive Director. All the repairs are subject to the approval of the Executive Director.
    • Maintain a general ledger of accounts for all (CASH) clients including receipts and copies of the checks; provide a monthly statement of these activities to the Executive Director.
    • Screen potential patients as requested, and assist with labs.
    • Ensure all patient billing is signed, coded, and filled out correctly to submit to the billing clinic and communicate effectively with billing clinic associates.
    • Assist with administrative work in the office and clinic as assigned.
    • Ensure the cleanliness of exam rooms.
    • Complete general office filing of staff and client files.
    • Collect and send overnight packages to the lab companies as needed.
    • Opening and closing the Evergreen/Abundant Office.

    Qualifications
    • Effectively read, write and communicate verbally in English and must be able to read and understand instructions, perform record keeping and write reports.
    • Valid drivers license, which meets Evergreen requirements for insurance purposes and proof of liability coverage if a vehicle is owned.
    • Meet and maintain all requirements of the applicable state agency (ies), including good standing with the state abuse and neglect registry.
    • Submit to and pass a drug screen and criminal background check.
    • Ability to learn basic computer skills (i.e. turn on/off, log in/out, input data, approve timesheet).
    • Prior Medical Coding/Billing experience is recommended.
    • Prior Medical/Doctors office experience is recommended.

    Physical Requirements
    • Constantly moves about to coordinate work.
    • Regularly moves and positions objects weighing up to 25 pounds.
    • Regularly assist individuals physically by lifting and positioning them as appropriate.
    • Constantly alert and aware of a persons needs.
    • Occasionally exposed to viruses and infectious conditions.

    Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

    Special Requirements
    • Represent Evergreen/ Abundant Healthcare in public in a fashion that would reflect the credibility and professionalism of the organization.
    • Desire to work with people with disabilities and enhance their quality of life
    • Function successfully in stressful situations
    • Ability to work extra hours when needed

    Employment Variables
    • Must have a good driving record that meets the minimum requirements for Evergreen and reliable transportation. Must pass a drug screen and criminal background check. Must be able to work nights and weekends when required.

    Working Environment
    • General office environment.

    Supervisor Responsibility
    • Will not have direct reports.
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