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- Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
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- Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
- Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
- Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
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Administrative Specialist - Pittsburgh, United States - University of Pittsburgh
Description
Administrative Specialist
The Office of Business, Hospitality and Auxiliary Services (BHAS) is seeking an Administrative Specialist to support the Assistant Vice Chancellor of Auxiliary Services. BHAS supports all aspects of campus life, from housing to parking and everything in between We manage all University-owned housing, Panther Central operations (our 24-7 customer care center), 20+ on-campus dining locations, four retail stores, Heinz Memorial Chapel, the University Club, conferences and events, sustainability initiatives, mobility and commuting options, and campus-wide logistics. The Auxiliary Services Division is made up of several departments, including Panther Central, Assignments & Leasing, Marketing & Communications, Pitt Mobility, Business Systems, and Dining Services. For more information about the Office of Business, Hospitality and Auxiliary Services, please visit our website at and check us out on social media: LinkedIn: @BHASPitt Facebook: @PittBASRV
Job SummaryPerforms administrative assistant support work of moderate complexity.
Essential FunctionsSitting, standing, walking, lifting (up to 35 pounds), carrying, reaching, pushing, and pulling.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regularJob Classification: Staff.Administrative Assistant II
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 3
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Hiring Range: $ $24.00 per hour, based on qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
Please see job description
PI
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Sudip Misra
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