Jobs
>
Miami

    accounting & property admin assistant - Miami, United States - Flagler Llc

    Flagler Llc
    Flagler Llc Miami, United States

    6 days ago

    Default job background
    Description

    Job Description

    Job DescriptionWe are seeking a full-time property management and accounting Admin Assistant to support the Finance and Property Management team in all aspects of our day to day management of our healthcare real estate portfolio.
    About usWe have a long-established history investing in real estate and creating value for our institutional investors and partners across asset types and market cycles with more than 100 investments realized in the Americas and Europe. Since 2010, Flagler has focused exclusively on healthcare and is recognized as one of the nation's most innovative and fastest growing full-service healthcare real estate companies.

    Our
    MISSION is to transform the future of healthcare infrastructure by developing and investing in innovative healthcare properties made
    to improve clinical outcomes and patient experience.


    Duties and Responsibilities· Assist in tenant outreach regarding the collection of rents, posting late fees and sending late notices. Reporting daily collection progress to property managers.

    • Assist property managers with responding to tenant needs, including fielding service calls, coordinating and dispatching vendors to handle building-related issues, as needed.
    • Review GL coding and description of vendor invoices pursuant to operating budget for Property Manager's approval.
    • Follow up vendors for any outstanding invoices, including resolving questions on invoiced items.
    • Prepare vendor service contracts as directed. Assist in requesting vendor quotes.
    • Process semi-monthly check runs and mailing of check payments to vendors.
    • Assist in investigating and resolving monthly bank account reconciling items.
    • Work closely with Accounts Payable and Finance teams for month end closing process, including preparing budget to actual variance analysis and explanations.
    • Maintaining company electronic records organized, including tenant leases and vendor files, and Certificates of Insurance, among others.
    • Enforcing compliance of tenant reporting requirements per the lease agreements. Requesting documentation from the tenants.
    • Assist Finance and Property Management team with the annual budgeting and forecasting process.
    • Assist with any other duties and ad-hoc projects as needed.
    The list is not all inclusive of the job responsibilities and may change as the needs grow. We offer the potential for growth for anyone interested in the real estate finance and property management fields.


    Experience, Knowledge, Skills, and Abilities of the Ideal Candidate:· Attention to detail.

    • Strong organizational skills.
    • Strong customer service skills.
    • Ability to multi-task and prioritize tasks.
    • Willing to learn new skills, specifically accounting and financial.
    • Strong skills in data entry, bookkeeping, generating reports and tracking ongoing projects.
    • General understanding of commercial leases.
    • Previous experience in Property Management/Real Estate a plus.
    • Proficient in MS Office.
    • Professional working proficiency in Spanish a plus.
    • General knowledge and experience with Yardi Software a plus.
    When applying, please indicate your salary expectations for this position.
    Compensation is based on experience; benefits include paid time off and holidays, 100% employer-paid health insurance, and bonus opportunities.


    Work Location:
    In person at Miami Corporate Office
  • MISHA'S CUPCAKES SUNSET

    Admin Assistant

    6 days ago

    MISHA'S CUPCAKES SUNSET Miami, United States

    Job Description · Job DescriptionMisha's Cupcakes is looking for an administrative assistant to join our team in our office. This person will work to support the daily operations of the office. · The ideal candidate is a high-energy individual with excellent organizational skill ...

  • HCA Florida University Hospital

    Executive Admin Assistant

    6 days ago

    HCA Florida University Hospital Davie, United States

    **Introduction**: · Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family Jump-start your career as a(an) Executive Admin Assistant today with HCA Florida University Hospital. · ...

  • Miami Children's

    Physician Admin Assistant

    1 week ago

    Miami Children's Miami, United States

    Summary · Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by ...

  • Marriott International

    Senior Admin Assistant

    6 days ago

    Marriott International Coconut Grove, United States

    Additional Information Culinary & Engineering · Job Number · Job Category Administrative · Location The Ritz-Carlton Coconut Grove Miami, 3300 SW Twenty Seventh Avenue, Coconut Grove, Florida, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · ...

  • Lunacon Engineering Group

    Office Admin Assistant

    4 days ago

    Lunacon Engineering Group Miami, United States

    Job Description · Job DescriptionSalary: DOE · Do you have a passion for the Construction Industry? Is working for a thriving company that offers our employees professional growth opportunities and unbelievable employee benefits important for you? Then being part of our team at L ...

  • Trump Miami Resort Management LLC

    Rooms Admin Assistant

    6 days ago

    Trump Miami Resort Management LLC Miami, United States

    Job Description · Job DescriptionPOSITION PURPOSE:Provides the Managing Director/Executive Committee Member with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general ...

  • The Miami Beach Edition Hotel

    Culinary Admin Assistant

    2 weeks ago

    The Miami Beach Edition Hotel Miami Beach, United States Full time

    Job Number · Job Category Administrative · Location The Miami Beach EDITION, 2901 Collins Avenue, Miami Beach, Florida, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · Position Summary · Enter and retrieve inf ...

  • The Ritz-Carlton Coconut Grove, Miami

    Senior Admin Assistant

    1 week ago

    The Ritz-Carlton Coconut Grove, Miami Miami, United States Full time

    Additional Information Culinary & Engineering · Job Number · Job Category Administrative · Location The Ritz-Carlton Coconut Grove Miami, 3300 SW Twenty Seventh Avenue, Coconut Grove, Florida, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · ...

  • Nicklaus Children's Health System

    Physician Admin Assistant

    2 weeks ago

    Nicklaus Children's Health System Miami, United States

    Description Summary · Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects ...

  • Flagler Llc

    accounting & property admin assistant

    6 days ago

    Flagler Llc Miami, United States

    Job Description · Job DescriptionWe are seeking a full-time property management and accounting Admin Assistant to support the Finance and Property Management team in all aspects of our day to day management of our healthcare real estate portfolio. · About us · We have a long-esta ...

  • CADISA INC

    Customer Service-Admin Assistant

    6 days ago

    CADISA INC Miami, United States

    Job Description · Job Description · We are seeking a bilingual (English and Spanish) Customer Service Specialist / Administrative Assistant with 2-3 year experience in property management with a positive attitude to join our team in our Miami location. · Must have exceptional cu ...

  • The Miami Beach Edition Hotel

    Sales Admin Assistant I

    3 weeks ago

    The Miami Beach Edition Hotel Miami Beach, United States Full time

    Job Number · Job Category Administrative · Location The Miami Beach EDITION, 2901 Collins Avenue, Miami Beach, Florida, United States VIEW ON MAP · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · Position Summary · Enter and retrieve inf ...

  • Marriott International, Inc

    Sales Admin Assistant I

    3 weeks ago

    Marriott International, Inc Miami Beach, United States Full time

    Job Number · Job Category Administrative · Location The Miami Beach EDITION, 2901 Collins Avenue, Miami Beach, Florida, United States · Schedule Full-Time · Located Remotely? N · Relocation? N · Position Type Non-Management · POSITION SUMMARY · Enter and retrieve information co ...

  • Southern Glazer's Wine & Spirits

    Executive Admin Assistant Atlantic Division

    2 weeks ago

    Southern Glazer's Wine & Spirits Miami, United States OTHER

    **What You Need To Know** · Open your future to incredible career potential. Work for an industry-leader who invests in their people. Southern Glazer's Wine & Spirits is North America's preeminent wine and spirits distributor, as well as a family-owned, privately held company wit ...

  • Northstar Memorial Group

    Clerical and Administrative Specialist

    5 days ago

    Northstar Memorial Group Miami, United States

    NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Miami Memorial Park in Miami, FL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with f ...

  • Northstar Memorial Group

    Clerical and Administrative Specialist

    5 days ago

    Northstar Memorial Group Miami, United States

    NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Graceland Memorial Park South in Miami, FL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meet ...

  • Jackson Health System

    Business Support Specialist, Primary Care

    2 days ago

    Jackson Health System Miami, United States

    **Department**: Primary Care, Clinics - JRSCH Admin General · **Address**: Jackson Memorial Hospital · - 1611 NW 12th Ave, Miami, FL 33136 · **Shift Details**:8:00 AM - 4:30 PM,** **Monday - Friday · **Why Jackson**: · Jackson Health System is a nationally and internationally rec ...

  • LHH Recruitment Solutions

    Admin Assistant

    1 day ago

    LHH Recruitment Solutions Fort Lauderdale, United States

    Job Description · Job DescriptionLHH Recruitment is seeking a highly organized and hard-working Accounting Administrative Assistant to support a company in Ft Lauderdale, FL. If you are someone who has experience supporting an organization's financial administration, running acco ...

  • Postal Center International

    Admin Assistant

    1 day ago

    Postal Center International Fort Lauderdale, United States

    Job Description · Job DescriptionPCI is looking for an administrative assistant to join our team in our FL office. This person will work to support the daily operations of the office. · The ideal candidate is a high-energy individual with excellent organizational skills, a stron ...

  • Trump National

    Rooms Admin Assistant

    1 week ago

    Trump National Doral, United States

    Provides the Managing Director/ Executive Committee Member with administrative support including, typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. EXA Admin Assistant, Assistant, T ...