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    Physician Admin Assistant - Miami, United States - Miami Children's

    Miami Children's
    Miami Children's Miami, United States

    1 week ago

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    Description
    Summary

    Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed.

    Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

    Job Specific Duties


    • Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
    • Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
    • Maintains a log of Physicians' Continuing Medical Education credits, all associated expenses, and teaching hours.
    • Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
    • Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
    • Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
    • Prepares medical reports and/or documents for Leader's or Physician's approval.
    • Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
    • Acts as liaison between employees, agencies, and other physician practices.
    • Orders medical and office supplies. Responsible for equipment and repairs.
    • Processes all travel applications and makes travel arrangements including hotel reservations.
    • Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
    • Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.
    Minimum Job Requirements


    • 2 years of customer service experience in an office setting or similar environment
    Knowledge, Skills, and Abilities


    • High school education or equivalent preferred.
    • 2 years of administrative experience and/or physician office experience preferred.
    • Bilingual: English/Spanish highly preferred.
    • Knowledge of grammar, punctuation, spelling, and business related writing skills.
    • Knowledge of medical terminology.
    • Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
    • Able to organize and compose general business communication for review and signature.
    • Ability to represent department/function in a professional, courteous, and efficient manner
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