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    Office Manager - Chicago, United States - Insight Global

    Insight Global
    Insight Global Chicago, United States

    1 week ago

    Insight Global background
    Description

    The ideal candidate will provide top-level assistance for high level executives for an architecture firm in Wilmette, Illinois. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

    Fully on-site: Wilmette, Illinois

    Salary: $60,000 - $75,000

    Start Date: May 13th or May 20th

    Qualifications

    • 2+ years of experience as an executive administrator or similar position
    • Proficient in Microsoft Office and Google Workplace (Gmail, Google Drive)
    • Experience in managing multiple priorities, administrative coordination, and logistics
    • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
    • Strong written and verbal communication skills

    Day to Day Responsibilities

    • Enter all invoices and process checks for the owner to sign off on.
    • Responsible for all project line waivers, invoices, and draws.
    • Manage and prioritize the executive's schedule, appointments, and meetings.
    • Prepare and edit correspondence, reports, and presentations.
    • Creating and researching subcontractor bid lists.
    • Drafting and sending contracts to subcontractors and permit paperwork and procurement.
    • Maintain electronic and hard copy filing system and retrieve documents from filing system.
    • Answer phones, provide information, and receive information concerning matters related to different departments.
    • Perform a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages.
    • Provide a wide variety of responsible clerical, technical, administrative and office support duties including related tasks, as assigned.
    • Calendar management for executive and aid in preparing for meetings
    • Responding to emails and document requests on behalf of executives
    • Draft slides, meeting notes and documents for executives

    This position has no supervisory responsibilities.

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