executive assistant - Mountain View, CA, United States - Aerospike

Aerospike Mountain View, CA, United States

3 weeks ago

Description

About Aerospike

At Aerospike, we dream big. Our focus is helping companies tackle seemingly insurmountable problems and doing what's never been done before.

That is why we developed the world's leading real-time data platform that powers mission-critical applications at the world's most innovative, category disrupting companies.

Aerospike companies have deployed extreme scale real-time applications to fight fraud, dramatically increase shopping cart size, enable global digital payments, and deliver hyper-personalized user experiences to tens of millions of customers.

Customers like Airtel, Experian, Nielsen, PayPal, Snap, Verizon Media, and Wayfair rely on Aerospike as the data foundation for the future to help them act in the microsecond moments that matter.

Aerospike is headquartered in Mountain View, California and has a global presence with offices in London, Bangalore, and Tel Aviv.

Job Summary

As an executive assistant to the CEO, you will play a crucial role in supporting the CEO in managing their day-to-day activities and ensuring the smooth operation of the executive office.

This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.

Primary Responsibilities

Calendar Management: Efficiently manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Prioritize and resolve scheduling conflicts to ensure optimal time management.
Communication: Act as the primary point of contact for internal and external stakeholders, including clients, partners, and employees. Screen and prioritize incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings, take accurate minutes, and distribute them to relevant parties. Follow up on action items and ensure their completion.
Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and transportation. Anticipate and address any travel-related issues or changes.
Document Management: Maintain and organize confidential files, records, and documents. Ensure proper documentation and filing systems are in place for easy retrieval.
Event Planning: Assist in planning and coordinating company events, conferences, and executive retreats. Manage logistics, including venue selection, catering, and guest accommodations.
Research and Analysis: Conduct research and compile reports on various topics as requested by the CEO. Provide insights and recommendations based on findings.
Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external. Represent the CEO professionally and effectively in all interactions.

Requirements:

Proven experience as an executive assistant or similar role in a fast-paced environment.
Excellent organizational and time management skills.
Strong attention to detail and ability to multitask effectively.
Exceptional written and verbal communication skills.
Proficient in using productivity tools such as Microsoft Office Suite and Google Workspace.
Ability to maintain confidentiality and handle sensitive information.
Strong problem-solving and decision-making abilities.
Flexibility to adapt to changing priorities and work under pressure.
Bachelor's degree in business administration or a related field is preferred.

We offer a competitive salary and benefits package, along with a dynamic and collaborative work environment. If you are a proactive and highly organized individual with a passion for supporting executives in a fast-paced technology start-up, we would love to hear from you

Aerospike is an Equal Opportunity Employer.

We are committed to providing an environment free from discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

Salary Range for California Based Applicants:
$140,000 - $160,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)

Executive Assistant

2 weeks ago

Entrust Datacard Mountain View, United States

Career Growth, Flexibility and Collaboration · Entrust is dedicated to keeping the world moving safely by enabling trusted identities, payments, and data protection around the globe. Headquartered in Minnesota, we offer our colleagues the ability to work globally, in a flexible a ...
Executive Assistant

1 week ago

SentinelOne Mountain View, United States

**About Us**: · SentinelOne is defining the future of cybersecurity through our XDR platform that automatically prevents, detects, and responds to threats in real-time. Singularity XDR ingests data and leverages our patented AI models to deliver autonomous protection. With Sentin ...
Executive Assistant

1 week ago

Sutter Health Los Altos, United States

**Organization**: · PAMF-Palo Alto Medical Foundation PAD · **Position Overview**: · *This role is a hybrid or combination of working in the offices, Los Altos, Palo Alto, and Mountain View, approximately 3 days a week. Travel to other sites within the Palo Alto Medical Foundatio ...
Executive Assistant

2 weeks ago

FlowMD Aesthetic Center Sunnyvale, United States

**Join Our Team as an Executive Assistant** · Are you ready to take your career to the next level? We're seeking a highly motivated and detail-oriented individual to join our team as an Executive Assistant at FlowMD Wellness Center, a small but rapidly growing medical company ded ...
Executive Assistant

2 weeks ago

CrowdStrike Sunnyvale, United States

#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. We're looking for ...
Executive Assistant

2 weeks ago

Amazon Services LLC Sunnyvale, United States

2+ years of senior level leadership support, or 1+ years of Amazon experience · - High school or equivalent diploma · - Experience with executive level calendar management · The Amazon Artificial General Intelligence organization is looking for an Executive Assistant to support o ...
Executive Assistant

2 weeks ago

Hewlett Packard Palo Alto, United States

**Job Summary** · - This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. ...
Executive Assistant

6 days ago

Hewlett Packard Palo Alto, United States

**Job Summary** · Applies extensive knowledge the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on assignments that are ...
Executive Assistant

1 week ago

Hewlett Packard Palo Alto, United States

**Job Summary** · **Responsibilities** · - Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division. · ...
Executive Assistant, Pafmg Administration

5 days ago

Sutter Health Los Altos, United States

**Organization**: · PAMF-Palo Alto Medical Foundation PAD · **Position Overview**: · *Executive Assistant to PAFMG HR and Professional Affairs, PAFMG Administration* · Onsite requirement two days a week. · **EDUCATION**: · HS Diploma: High School Diploma or General Education Dipl ...
Executive Assistant/office Manager

4 days ago

EDAP Technomed, Inc Los Altos, United States

Job Summary: · **MAJOR RESPONSIBILITIES** · - Submits expense reimbursements for C-Suite as needed. · - Provides general administrative support including ordering office and food supplies, photo-copying, coordinating and scheduling meetings, booking domestic and global travel air ...
Executive Assistant

4 days ago

Stanford University Stanford, United States

human advancements. Our culture is fast paced, energetic and growing all of the time. · **Duties include**: · - Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting ...
Executive Assistant, Amazon Devices

4 days ago

Amazon Services LLC Sunnyvale, United States

5+ years of experience as an Executive Assistant · - Experience with executive level calendar management · - Experience with domestic and/or international travel coordination · - High school or equivalent diploma · Amazon is seeking a dedicated, resourceful, and collaborative Exe ...
Executive Assistant

1 week ago

HyperG Media LLC Santa Clara, United States

Managerial Assistant needed. · Part-time working directly with the owner for a solar company. · Seeking someone responsible that can communicate effectively and make independent decisions that benefit the company. Must be proficient in office management skills and software. Organ ...
Executive Assistant

5 days ago

Elevate Santa Clara, United States

**ABOUT ELEVATE**: · Elevate is a best-in-class sports, entertainment, and brand agency that provides proven and innovative solutions in hospitality and partnership sales, marketing, data and analytics insights, and brand representation to organizations across the global sports a ...
Executive Assistant Co Consumer Category

1 week ago

Hewlett Packard Palo Alto, United States

**Job Summary** · - This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. ...
Executive Assistant

2 weeks ago

Western Digital Milpitas, United States

**Company Description** · At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. · At our core, Western Digital is a company of problem solvers. People achieve extraordinary things ...
Executive Assistant

6 days ago

Equinix Redwood City, United States

**Who are we?** · Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organiza ...
Executive Assistant

2 weeks ago

OTSI San Jose, United States

OTSI (Object Technology Solutions, Inc) has an immediate opening for an Executive Assistant · Location - San Jose, CA · Executive Assistant to VP of Advanced Memory Systems · - Calendar and Meeting management: coordinate internal and external meetings including staff meetings, qu ...
Executive Assistant

6 days ago

Kiewit Corporation San Jose, United States

**Requisition ID**: 172428 · **Job Level**: Mid Level · **Home District/Group**: Northern California District · **Department**: Administration · **Market**: Corporate Home Office · **Employment Type**: Full Time Temporary · **POSITION OVERVIEW**: · **DISTRICT OVERVIEW**: · - Kiew ...