Executive Assistant/office Manager - Los Altos, United States - EDAP Technomed, Inc

Description

• Submits expense reimbursements for C-Suite as needed.
• Provides general administrative support including ordering office and food supplies, photocopying, coordinating and scheduling meetings, booking domestic and global travel airfare, hotel, and venues as needed.
• Provides administrative support to VP People, Talent & Culture with confidential tasks, such as: offer letters, scheduling interviews, onboarding, setting up the employee in ADP and the benefits portal, and other tasks as needed.
• Ensures office is neat, clean, organized and well stocked.
• Grocery shops and runs errands as needed.
• Serves as an research assistant scoping venues, obtaining pricing quotes, travel logistics, and caterers.
• Welcomes the visiting team members and guest as needed.
• Ensures meetings start on time and audio/visual is set up in advance.
• Leads and coordinates special events, meetings, team gatherings, and offsite engagements.
• Represents the company and the C-Suite and Senior Staff in a positive light through great followthrough skills and sound judgment.
• Assumes additional responsibilities as neeed and as assigned.

• Must be able to work in the office daily with a flexible work schedule that meets the needs of the business.
• Prior experience working in Medical Device, preferred.
• Maintains confidentiality with the utmost discretion.
• Has strong communication written and verbal skills. Is able to write content for C-Suite and Senior Leadership team.
• Ability to engage with people from different backgrounds and style is approachable, friendly and outgoing.
• Can build and maintain productive and influential relationships in a fastpaced, crossfunctional environment.
• Has strong organizational skills including the ability to work independently and to manage multiple priorities in a fastpaced environment
• Is comfortable working across many different time zones worldwide.
• Ability to schedule and coordinate global travel.
• Ability to drive a vehicle for work purposes such as transporting guests, picking up prepared food for the office, running errands as needed, grocery shopping, etc.
• Ability to drive out of town guest to and from the airport and hotel as needed.

• Team player who enjoys working collaboratively as part of a highperforming team.
• Takes initiative to call out needed system changes, and shares recommendations for improvement.
• A strong internal and external customer focus and service orientation.
• Authentic and approachable personality that can connect with a diverse range of people.
• A motivated selfstarter who can work well both independently and as part of a team.
• A high sense of integrity, professional courage, sound judgment and sense of urgenc.y.
• Willingness to learn new skills as needed.

• Proficient in MS

• Capability to utilize technology tools including document preparation, spreadsheet development and research.
• Financial acumen required to manage small budgets, setup and manage spreadsheets, submit expense reimbursements, and track basic metrics.

• 35+ years of Office Management/Administrative Assistant experience supporting multiple senior leaders
• High School graduate, bachelor's degree preferred
• Valid CA driver's license with a clean driving record

• 401(k) matching
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Life insurance
• Professional development assistance
• Referral program
• Vision insurance

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Overtime
• Weekends as needed

• Executive administrative support: 3 years (required)

• Los Altos, CA required)