- Serve as the point person for addressing administrative and office coordination needs, including, but not limited to, maintenance, mailings, supplies/inventory, space, and computer equipment.
- Assist in coordinating meetings and appointments by writing agendas, ordering food, and providing general support to visitors, such as securing Wi-Fi access and parking.
- Manage floor plans and seating and work with HR and vendors to execute those initiatives.
- Coordinate with IT staff on all computer software subscriptions, equipment, and building access needs.
- Maintain e-mail groups on the server and be the point person for coordinated communication across the organization.
- Create and order business cards for new hires and title changes.
- Work with external agencies and events teams to help coordinate internal events and ensure their success.
- Manage systems and business office processes, including data systems, tracking systems, travel, attendance, and scheduling systems.
- Work with staff to ensure processes and procedures are followed promptly and efficiently.
- Assist the Finance Department in various accounting tasks, including checking and opening mail daily, placing online purchase orders, and other data entry tasks as needed.
- Knowledge of office administrator responsibilities, systems, and procedures.
- Excellent written and verbal communication.
- Attention to detail.
- Analytical and organizational skills.
- Ability to work with varying seniority levels, including staff, managers, and external partners.
- Comfortable working in a fast-paced, dynamic, collaborative team environment.
- Self-motivated person who likes to continually adapt, learn, and work to improve their work environment.
- Ability to be onsite five days a week. (this is not a remote or hybrid position)
- Experience as an office manager, front office manager, or administrative assistant
- Software knowledge: Microsoft 365, , Adobe, and Salesforce
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Office Manager - Manchester, United States - ADVANCED REGENERATIVE MANUFACTURING INSTITUTE
Description
The Advanced Regenerative Manufacturing Institute (ARMI) is a membership-based not-for-profit organization in Manchester, NH that was founded to transform healthcare by enabling the scalable, consistent, and cost-effective manufacturing of human cells, tissues, and organs.
In pursuit of that mission, ARMI seeks a competent Office Manager responsible for ensuring the smooth running of the office's day-to-day operations of multiple office buildings, creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness. Additionally, this person will work closely with the Finance Department on specific, limited accounting responsibilities.
Required competencies
Desired Competencies
