Office Manager - Penacook, United States - Essex Power Services, Inc.
Essex Power Services, Inc.
Penacook, United States
Verified Company
3 weeks ago
Description
This is a full-time non-exempt hourly position expected to work in-person at our Penacook, NH office. Regular schedule is Monday through Friday 8am to 4:30pm.Responsibilities:
1. Office Management
- Maintain a tidy and organized office space, ensuring it is conducive to productivity and professionalism. This includes scanning, filing, organizing documents.
- Manage office supplies inventory and place orders as necessary to ensure adequate stock levels.
- Oversee office and equipment maintenance and repairs, coordinating with vendors when needed.
2. Regulatory Support
- Assist operations team with maintaining and meeting recurring regulatory requirement deadlines.
- Draft cover letters, prepare filings and reports, data entry, and upload filings.
3.
Human Resources Support:
- Assist with the onboarding process for new employees, including preparing paperwork and coordinating training schedules.
- Schedule training for safety and professional development.
- Help organize company events, celebrations, and employee appreciation activities.
4. Administrative support
- Prepare and edit documents, presentations, and reports as requested.
- Assist in scheduling appointments, meetings, and conferences.
- Coordinate company vehicle compliance with state and federal requirements, annual registration renewals, and toll transponders.
Financial and accounting:
- Assist with expense tracking, purchase orders, vehicles mileage reports, processing work orders, and reconciliations.
- Maintain accurate records of office expenditures and budgets.
- Assist operations and maintenance teams with generating purchase orders and placing orders for parts or supplies.
Qualifications:
- Proficiency in Microsoft Word and Excel.
- Bachelor's degree in Business Administration or a related field preferred.
- Proven experience as an Office Manager or in a similar administrative role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong interpersonal skills and the ability to work collaboratively with colleagues at all levels.
- Knowledge of basic accounting principles.
- Attention to detail and a high level of accuracy in all tasks.
- Ability to handle confidential information with discretion and professionalism.
Benefits:
- Health and dental insurance
- 401k Retirement plan with employer matching
- Paid time off and holidays
- Professional development opportunities
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location:
In person
