- Provides administrative support to the City Attorney; performs a variety of clerical and administrative functions for the department;
- Greets and directs visitors to the appropriate City Department;
- Receives, opens, date stamps mail for the department director and routes mail to appropriate department personnel; distributes departmental mail;
- Schedules business, political, community, and interdepartmental meetings;
- Operates a computer to produce confidential reports, correspondence, and other documents from rough draft, written copy, oral instructions, and/or dictating machine; takes notes and minutes of meetings;
- Files and retrieves materials and data from the department's computerized and manual filing systems; maintains the department's filing system;
- Attends City meetings and functions as required by the Legal Department;
- Completes special projects as assigned;
- Performs other related duties as assigned.
- Knowledge of modern office practices, methods, equipment, and standard clerical procedures;
- Knowledge of or ability to learn the department's rules, regulations, policies, and procedures;
- Knowledge of all municipal functions, contacts, and activities of various departments;
- Skill in operating a computer;
- Skill in oral and written communications;
- Ability to learn, understand and apply the concepts, practices and procedures of the department;
- Ability to pay close attention to details;
- Ability to handle several projects simultaneously;
- Ability to understand and follow quickly and accurately oral and written instructions;
- Ability to prepare clear and concise reports and maintain accurate records;
- Ability to maintain alphabetical and chronological files;
- Ability to work independently without specific instructions;
- Ability to establish and maintain effective working relationships with city employees and the general public.
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Legal Secretary - Atlanta, United States - City of East Point, GA
Description
Salary: Depends on QualificationsLocation : GA, GA
Job Type: Temporary
Job Number: 6314
Department: Legal
Opening Date: 11/14/2023
This is skilled administrative and clerical work responsible for providing administrative support to the Legal Department. Work involves handling public contacts, maintaining a variety of complex records, and answering phone calls and maintaining meeting schedules for the Legal Department. Work is performed under the supervision of the City Attorney.
***This position may become permanent.
Major Duties
Associate's degree required; Bachelor's degree preferred; five (5) years of progressively responsible administrative work, with some experience in the public sector preferred; equivalent combination of education and experience.
Knowledge Required by the Position
Guidelines:Guidelines include City and departmental policies and procedures and applicable ordinances.
Complexity: The work consists of a variety of administrative and clerical duties.
Scope and Effect: The purpose of this position is to support the efficient operation of the assigned department through coordination of a wide variety of administrative and clerical duties.
Personal Contacts: Contacts are typically with the Legal Department, co-workers, vendors, other City employees and the general public.
Purpose of Contacts:Contacts are typically to give and exchange information and to provide services.
Physical Demands: The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.
Work Environment: The work is typically performed in an office.
Supervisory and Management Responsibility: There are no supervisory responsibilities.
N/A
