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    Executive Administration Receptionist - Bellevue, United States - Diverse Lynx

    Diverse Lynx
    Diverse Lynx Bellevue, United States

    1 week ago

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    Description
    Title: Executive Administration-Receptionist

    Location: Bellevue , WA 98007 (Onsite)

    Type:     Full time/ Permanent

    Job Description:

    Reception Duties:
    • Reception Management
    • Receive clients & guest at the front desk
    • Ensure client security protocols are followed
    • Identity Cards/Badge management
    • Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)
    • Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
    Executive Admin Duties:
    • Order & manage supplies (pantries, copiers, office supplies, etc.)
    • Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
    • Maintain Seat Occupancy data & Daily, Monthly & other required reports
    • Assist with annual budget and billing of all related vendors
    • Any other Admin duties assigned by Office Admin/Supervisor from time to time.
    Qualifications and associated Attributes:
    • Associate degree (preferred)
    • years experience in Reception/Admin Function of a medium sized facility (between associates) preferred.
    • Should possess excellent English communication skills (written & verbal)
    • Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
    • Should have knowledge of: -
    • (1) Office Management
    • (2) Basic purchase procurement processes (pantry & Office supplies)


    Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
    • Should possess: -
    • (1) Good organizational and planning skills,
    • (2) Analytical and problem-solving skills,
    • (3) Good and quick decision-making capability.
    • Should be:
    • (1) Proactive
    • (2) Self-motivated
    • (3) Adaptive
    • (4) Professional
    • (5) Able to multitask,
    • (6) Accessible on phone for any emergency requirement at the location
    • Should be:
    • (1) Flexible
    • (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.
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