- Under direct supervision, provides general administrative support to all departments and/or group of professionals of a basic and routine nature.
- Answers telephones, screens calls and forwards messages.
- Greets visitors and informs office staff of arrival.
- Type correspondence, documents, and spreadsheets. May input data into databases.
- Compiles, and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
- Receives and responds to routine correspondence following established procedures.
- Composes, prepares, edits, and proofreads letters, reports, and other correspondence.
- May be responsible for preparing invoices and billing clients.
- Reviews / Maintains files of correspondence, reports, records, and contracts.
- Opens, sorts and routes mail to the appropriate persons.
- Submits and approves vendor /subcontractor invoices in Coupa.
- Makes copies and files various documents.
- Project Registration.
- Assist with fleet maintenance.
- Scheduling events on calendars.
- Works with Marketing as needed.
- Restock & Supply ordering.
- Placing Orders for events / prepare event setup & takedown.
- Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
- High school diploma or equivalent.
- Limited experience performing office support activities required.
- Strong English reading, writing and grammar skills for routine business correspondence.
- Proficient in Word, Excel, and Power Point.
- Valid driver's license with acceptable violation history.
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Receptionist / Administrative Staff I - Mountlake Terrace, United States - Terracon
Description
Job DescriptionGeneral Responsibilities:
Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics, and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions.
Essential Roles and Responsibilities:
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
Expected Salary Range
The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience.
