- Greet visitors, clients, and employees with a warm and professional demeanor at the reception desk.
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate contacts.
- Coordinate conference room reservations, catering orders, and logistical arrangements for meetings and events.
- Oversee office supplies inventory, ordering, and maintenance to ensure adequate stock levels and a tidy workspace.
- Assist with facilities management tasks, including coordinating repairs, maintenance requests, and vendor management.
- Act as a point of contact for building management, security, and other external service providers.
- Support the Executive Assistant with calendar management, travel arrangements, and expense reporting as needed.
- Handle administrative tasks such as filing, data entry, and document preparation with accuracy and efficiency.
- Maintain confidentiality and discretion when handling sensitive information and proprietary documents.
- Collaborate with team members to ensure smooth operations and contribute to a positive work environment.
- Bachelor's degree in business administration, hospitality management, or related field preferred.
- Minimum of two years of professional experience in reception, concierge, facilities management, or office support roles.
- Previous experience in a corporate environment is highly desirable.
- Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office productivity tools.
- Excellent organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
- Adaptability and willingness to take on new challenges in a dynamic work environment.
- Demonstrated customer service orientation and a friendly, approachable demeanor.
- Ability to maintain composure under pressure and handle multiple tasks simultaneously.
- Knowledge of basic office equipment and technology troubleshooting skills is a plus.
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Office Assistant - New York, United States - North Bridge Staffing Group
Description
Title: Office Assistant
My client, a prominent company in the renewable investments sector, is seeking a dedicated Office Assistant to provide support in reception, facilities management, and backup Executive Assistant duties. This multifaceted role requires a proactive individual with exceptional organizational skills and a customer service-oriented mindset.
Responsibilities:
Qualifications:
In accordance with the NYS pay transparency law, the base salary range for this position is $55,000 to $70,000 per year, commensurate with experience.