Office Assistant - New York, United States - New York Film Academy Inc

New York Film Academy Inc

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

***: New York Film Academy Teen Summer Camps is looking for an organized, enthusiastic, and Microsoft suite-savvy Office Assistant to help support the Teen Office Staff and contribute to a safe, fun, and educational experience for our campers.

Effective Date:
June 24, August 14, 2024

New York Film Academy's Teen Summer Camps provide intensive programs in filmmaking, acting, screenwriting, musical theater, documentary, and photography for campers of ages 14 to 17 years old.

REPRESENTATIVE RESPONSIBILITIES:

The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The daytoday duties required of this position may vary due to the fast paced and everchanging environment._
Support Teen Office, TA Coordinator, Equipment Room, Post Department, Edit Lab and Residential Director
Obtain and organize attendance for each class
Provide administrative assistance to the daytoday operation and coordination of the Teen Summer Camps, oncampus and online
Distribute weekly schedules to instructors
Assist with orientation and final screenings
Assist with day to day contact with parents and campers in nonemergency situations
Preform Receptionist duties
Assist with program start dates and graduation preparation
Organize and maintain Teen Office supplies and materials
Assist with other duties as assigned by Teen Camp Director, Assistant Director, or Senior Administration

KNOWLEDGE AND COMPETENCIES:

Ability to work with diverse groups of campers, staff, and community members
Strong organizational, administrative and communication skills
Excellent judgment with the ability to manage highly sensitive and confidential information.
Excellent time management skills
Ability to problem solve
Excellent written and verbal communication skills.
Strong customer service skills with the ability to meet and serve the public, both in person and by telephone, tactfully and effectively
Ability to work well in a team atmosphere
Perform basic math
Understand written procedures, write routine documents, and speak clearly; and understand multistep written and oral instructions

EXPERIENCE, EDUCATION, CERTIFICATION:

High School/GED required.
Experience working in a fastpaced multitasking results driven environment with attention to detail.
Experience and comfortability with campers ages 141
Intermediate proficiency with Microsoft Suites and Google Suites.

REPRESENTATIVE MACHINES, TOOLS, EQUIPMENT AND/OR SOFTWARE USED:

The following machines, tools, equipment and / or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and/ or software used will vary._
Zoom

Microsoft Office Suite

Word, Excel, Power Point
Google Suite Google Docs, Sheets, Slides, Drive, Mail
Apple Products (i.e. Mac, iPad, etc.)
Office equipment including, but not limited to computer, phone, fax machine copier, and calculator.

ENVIRONMENTAL / ATMOSPHERIC WORKING CONDITIONS:

The following environmental / atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary._
Office Environment
Ability to lift, carry, push and/or pull documents/boxes weighing up to 25 lbs
Ability to climb a ladder, standing, bending and stooping
Sit for long/high periods of time to perform various computer/administrative tasks
Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard and other office equipment
Minimal travel as needed
Verbally and effectively communicate utilizing facetoface contact and telephones