- We support and enable faculty research and teaching with the effective use of technology.
- We simplify the technology experience for faculty, students, alumni, and staff, and we ensure technology is mobilefriendly and accessible.
- We identify, manage, and mitigate the technology risks of the University.
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Accounts Payable Manager - Chicago, United States - The University of Chicago
Description
DepartmentF&A ITS Finance
About the Department
IT Services collaborates with campus partners to support the mission of the University of Chicago through the consistent delivery of highquality solutions and services. We provide secure, stable, and reliable infrastructure and applications to support the mission of the University.
The Accounts Payable (AP) Manager oversees all aspects of the University's IT Services accounts payable function.
This position plays a vital role in ensuring timely and accurate payments to vendors, maintaining strong internal controls, and adhering to University policies and procedures.
The AP Manager leads and manages a team of accounts payable staff, providing guidance, training, and performance feedback. They oversee the processing of all vendor invoices, ensuring accuracy, completeness, and compliance with University policies and procedures.Responsibilities
Oversees the processing of all vendor invoices, ensuring accuracy, completeness, and compliance with University policies and procedures.
Leads and manages a team of accounts payable staff, providing guidance, training, and performance feedback.
Reconciles accounts payable balances monthly and investigates discrepancies.
Validates the accounting associated with new purchase orders, making PO corrections and updates as needed.
Reviews outstanding procurement invoices for discrepancies and overbillings.
Manages all FST related invoice issues (missing, rejected, uploading errors) .
Leads on any vendor credit holds and service interruptions.
Distributes internal notices related to outstanding payments in Buysite and the FST portal.
Validates and audits all payment transactions including ACH, wires, and paper checks in accordance with University policies.
Audits the Account Payables APD 30 Daily Diagnostic reports monthly for payment errors and dispute findings.
Reviews and validates payments submitted for processing pertaining to telecommunication invoices.
Tracks and analyzes patterns of billing errors as they relate to vendor charges.
Manages the accounts receivables and accounts payable for accuracy of postings to FAS.
Reviews and approves vendor AP adjustments and write offs.
Serves as lead AP resource for ITS Internal Audit and Shared Services A/P.
Processes monthly closing and fiscal yearend closing entries.
Examines, analyzes, and interprets the accounting records for gains, losses, and compliance
irregularities.
Oversees the daytoday accounts payable functions, reporting, and reconciliations.
Manages and maintains positive relationships with external vendors accounting departments.
Participates in the development and implementation of new accounts payable processes and systems.
Manages the AP challenges associated with FST.
Leads on A/P related issue across ITS (infrastructure and operations) and other units as needed.
Maintains accurate records related to payment processing.
Prepares financial metrics around expense payments.
Develops, implements, and enforces accounting controls, internal policies, and procedures to ensure accurate financial reporting.
Develops new workflows and efficiencies as needed.
Analyzes accounts payable data and generate reports to identify trends and opportunities for improvements.
Supervises support staff, including selection, training, performance appraisal and work allocation.
May recommend methods for improved operations.
Supervises accounts payable processes and reviews work related to verifying invoices, computing discounts, coding expenses, preparing vouchers, and issuing checks for payment.
Supervises the daytoday payments and receipts of bills, as well as the maintenance of accounts payable and receivable ledgers.Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.
Work
Experience:
Minimum requirements include knowledge and skills developed through 57 years of work experience in a related job discipline.
Certifications:Preferred Qualifications
Experience:
Minimum five years of financial experience working with company or departmental budgets.
Technical Skills or Knowledge:
Knowledge of Microsoft Office, financial computing, and database software applications.
Preferred Competencies
Mathematical aptitude.
Strong analytical and organizational skills.
Strong interpersonal, verbal, and written communication skills.
Working Conditions
Office environment.
Application Documents
Resume/CV (required)
Cover Letter (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Financial Management
Role Impact
People Manager
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled
Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal
Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.
University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call
or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.
Rather, the University considers conviction information on a casebycase basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
The Report can be accessed online at:
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL
About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890.
Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.
We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum.Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.
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