Accounts Payable Coordinator - Winter Park, United States - The Alfond Inn

The Alfond Inn Winter Park, United States

1 week ago

Full time

Description

All applicants who are offered employment with The Alfond Inn will be subject to a criminal background check. Offers of employment are contingent on the successful completion of that background check*
Overview:
The Accounts Payable Coordinator is responsible for receiving and reviewing incoming invoices, distributing them to the correct department for payment approval, and entering them into the Company's accounting system while ensuring accuracy. And the General Cashier is responsible for accurately collecting and reconciling revenue in an attentive, friendly, and efficient manner. He/she must have the ability to multi-task, display a high level of attention to detail and accuracy, and follow through. integrity.
Job Duties and Responsibilities:
Collect and record the contents of all daily deposits
Maintain and control petty cash funds and record the disbursement
Prepare General Cashier daily reports
Prepare the General Cashiers Daily Receipts Sheet by entering the days detailed cash collections and all other terms of payments received for review by the Accounting Manager
Provide Front Office and Food & Beverage associates with required change; anticipate and plan for exchange for long weekends or holidays
Reimburse Front Office cashiers for disbursements made by them (due backs)
Coordinate with Accounts Payable and Home Office regarding money transfer
Inventory all hotel banks a minimum of 2 times per month (Month End & random)
Ensure all monies are banked/deposited on a daily basis
Disburse Petty Cash requests that have been approved by the GM, Accounting Manager and/or Department Manager; ensure that the Hotel's Petty Cash procedures are maintained throughout the Hotel; prepare the reimbursement separately and weekly for the Front Office and General Cashier's Petty Cash
Collect and distribute the daily incoming mail to all appropriate departments
Prepare daily bank deposits of all checks and cash, and to ensure that all cash collections are deposited intact
Generate and follow up on a daily basis a list of all overages and shortages and distribute it to the appropriate Department Manager and provide the Accounting Manager with a monthly summary of all overage and shortages
Undertake any other duties as directed by the Accounting Manager
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