Part Time Office Coordinator - Orlando, United States - T&G Constructors

Description

OFFICE COORDINATOR

POSITION OBJECTIVE
Responsible for the administration of the office. It is critical that this person develops expert knowledge of

communication protocols particularly as they relate to communications with customers and vendors. This

position reports to the Project Accountant.


Essential Functions & Responsibilities:

• Provides a friendly personal greeting to all visitors; notifies parties being met
• Answers calls, forwards calls to parties, and takes accurate messages.
• Sorts, stamps and delivers all incoming mail and packages.
• Logs all incoming cash receipts.
• Scans Insurance Certificates and Payable Invoices to account payable.
• Maintains express mail supplies (FedEx, Airborne, and UPS).
• Purchases postage to outgoing U.S. Mail.
• Inventories and maintains supply closet; orders kitchen, office and bathroom supply as needed
• Assists in ordering flowers per Management request.
• Assists in ordering lunch for executive meetings.
• Assists in scheduling and coordinates employee events, luncheons and office decorations.
• Responsible for Facility Repair and Maintenance coordination and keeps the common areas neat.
• Maintains conference room schedules.
• Assists in maintaining the Fleet maintenance log and mileage log.
• Assists in creating the company calendar on a monthly basis and distributes birthday and anniversary

- cards.

• Assists in scheduling and coordinates job interviews for managers, maintains interview test

- information.

• Assumes additional responsibilities as directed by supervisor or company executives.

Skills, Knowledge, Qualifications and Experience:

This position requires knowledge of general office procedures including telephone and office software

This is a part-time hourly position. T&G Constructors is a Drug Free Work Place.

**T&G Constructors is a minority certified corporation established in Florida in 1987 and holds offices in Orlando, Miami, and Delray Beach. While T&G completes projects in the range of $3 million to $60 million, their sweet spot is in the $10 to $30 million range for the majority of their projects. Specializing in ground up, large-scale renovations and build outs -T&G has been privileged to work in 10 different market sectors: hospitality, K-20 education, entertainment, food/beverage, multi-family, industrial & warehouse, professional office, retail, historical, and worship. Over the last 36 years, T&G has received hundreds of awards in construction excellence and safety. The American Institute of Architects has even awarded T&G The Contractor of the Year Award in recent years. T&G understands the unique challenges that come with construction, including limiting downtime and extreme safety precautions. Since 1987, T&G has become seasoned veterans at careful project sequencing, selecting highly-qualified subcontractors, ensuring proper worker I.D./badging and putting together work schedules according to their clients' wants and needs. AT T&G there is a culture of pride in the work that we do, the team we work alongside and the environment we produce. Relationships and teamwork that extends from employees, industry partners and clients, resulting in long-term partnerships.