- Financial Business Functions:
- Perform and/or assist with review of purchase requisitions for services, equipment, and commodities. Work closely with Procurement and vendors to expedite orders for goods and services. Ensure that all purchases are in accordance with Procurement requirements. Ensure that support staff is performing the day-to-day purchasing, payments of invoices and contract payments. Reconcile account balances with support staff to maintain accuracy in all department accounts.
- Perform and/or assist support staff with record keeping reconciliation and compliance duties for the payment of invoices resulting from larger contract agreements and purchase orders including ensuring compliance with contractual and purchase order terms and conditions. Create detailed spreadsheets ensuring accuracy. Develop and prepare reports utilizing various reporting and analysis tools.
- Assist in comparing department accounts to various financial/accounting systems, to include SUNY 1, SUNY BI, SBU Reporting, and PeopleSoft. Ensure financial reporting issues are identified, tracked, reported on, and resolved in a timely manner. In the case of any discrepancies, ensure issue resolution with appropriate departmental staff and/or outside departments such as Procurement, Accounts Payable, Accounting, VP's Office and or other areas as appropriate.
- Manage daily revenue reconciliation between university and departmental systems.
- Assist with managing, planning, and coordinating the accounting and budgeting for all program areas under MAPS, including IFR Accounts. Work with the Senior Financial Analyst to manage all budget analysis to include projections for revenue, forecasting, and development of spending plans. Create and update detailed spreadsheets ensuring accuracy. Develop and prepare reports utilizing various reporting and analysis tools.
- Administrative Functions:
- Coordinate Insurance Recoveries for the department, including billing and reimbursements for automotive damages to campus vehicles. This includes working with UPD, Legal, outside insurance agencies, customers, and vendors.
- Monitor and recharge various departmental expenses including, but not limited to, campus bus charters and university vehicle fuel usage.
- Coordinate MAPS travel processes, including registration and travel arrangements. Ensure staff are properly set up in Concur.
- Assist with the purchasing card program including, but not limited to requests, tracking, reporting and reconciliation.
- Coordinate the maintenance of filing systems for department records, including records retention plan.
- Coordinate the maintenance and tracking of MAPS Policies and Procedures.
- Use monthly reporting to set rates for campus fuel.
- Assist with internal audit of financial and business practices.
- HR Functions:
- Liaison for business functions to include supporting the recruitment, selection, and onboarding of staff and preparation of performance programs and appointment packages.
- Departmental onboarding to include coordination for appropriate training, issuance of keys, access to buildings, equipment, computer accounts and university/departmental systems, etc.
- Perform all ERP transactions for appointments, reappointments, changes, leaves, and terminations.
- Ensure timesheet submissions, OT recording, and paycheck distribution are accurate and on a timely basis. Ensure support staff accurately tracking employee attendance and serve as back-up when needed.
- Other duties or projects as assigned as appropriate to rank and departmental mission.
-
International Regional Business Manager
4 days ago
Sensitron Semiconductor Hauppauge, United StatesThe International Regional Business Manager (IRBM) is responsible for identifying, developing, and managing the sales process, from demand creation through post order support outside the Unites States. The specified geographic region includes the rest of the world outside the Uni ...
-
Business Manager
1 week ago
Stony Brook University Stony Brook, United StatesJob Description - Business Manager - Environmental Services · Business Manager - Environmental Services · Position Summary · At Stony Brook Medicine, a · Business Manager - Environmental Services · is a valuable member of our team, who provides administrative and executive sup ...
-
Business Office Manager
5 days ago
Majestic Care of New Haven New Haven, United States**Majestic Care **is looking for an **Business Office Manager** to join our teams' mission and believe in our core values Our mission**:_Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve._** · Our Core Values... · L - Listening · E - E ...
-
Business Development Manager
4 days ago
SeaDream Yacht Club Plantation, United States**_SeaDream is a luxury travel company specializing in providing our travelers with unprecedented levels of service and experience._** · For over 30 years, our founder has been innovating luxury yacht experience. · We have a fiercely loyal client base, many of whom have sailed wi ...
-
Business Intelligence Manager
2 days ago
Digital Currency Group Stamford, United States**What You'll Be A Part Of**: · Founded in 2015 by CEO Barry Silbert, Digital Currency Group is the most active investor in the blockchain sector with a mission to accelerate the development of a better financial system through the proliferation of digital assets and blockchain t ...
-
Assistant Business Manager
1 week ago
Stony Brook University Stony Brook, United StatesRequired Qualifications (as evidenced by an attached resume): · Bachelor's degree (foreign equivalent or higher). Two (2) years of progressively responsible full-time administrative experience to include financial management transactions, and/or human resources. Experience in Mi ...
-
Agricultural Business Manager
2 weeks ago
Apex Ventures Lindenhurst, NY, United States FreelanceEcovis Europe AG in Lindenhurst, NY is currently seeking a Junior Level Tax Consultant for our Dingolfing office in Landau. We value the diversity of our employees and their unique thoughts, experiences, and skills. We believe in fostering both professional expertise and personal ...
-
Trade Business Manager
1 week ago
SilverLinx Seaside Park, United StatesSeaside Park Retail Specialist - Training and Development (m/f/d) - Essen-Frillendorf · Job Description · Welcome to BAUHAUS BAUHAUS relies on one thing above all: the commitment of all employees - for each other and for every single customer. Because only with respect, teamwor ...
-
Home Care Business Manager
2 days ago
New Haven BH Rescare New Haven, United StatesWe are hiring a dynamic, detail-oriented Office Manager/Business Manager in **New Haven, CT** This is an **in-office position**, with a Monday through Friday (8:30am - 5:00pm) schedule. · At Total Care, a part of LHC Group, we embrace a culture of caring, belonging, and trust and ...
-
Trade Business Manager 2023
2 weeks ago
Cascade Enterprises Plandome, NY, United States Freelance"We have been inspiring, delighting, and bringing joy for many decades. This is possible because we give new employees the opportunity to contribute to our success story from day one. We treat you as equals and are excited to see you grow with us, as our journey is far from over ...
-
The Research Foundation for The State University of New York at Stony Brook Stony Brook, United States**Cancer Clinical Trials Research Financial Analyst** · **Required Qualifications **(as evidenced by an attached resume)**: · **Preferred Qualifications**: · Master's degree (foreign equivalent or higher) in Business Administration, finance or related fields. Four (4) or more yea ...
-
Medical Assistant/medical Receptionist
1 week ago
Stony Brook Administrative Services Stony Brook, United StatesResponsible for the daily coordination of the clinical aspects of the medical office while collaborating with the front desk scheduling to ensure the highest level of patient satisfaction and care. · **Responsibilities**: · - Place patients in the examination rooms and document f ...
-
Faculty Student Association at Stony Brook University Hospital Stony Brook, United States**FSA's Mission **is to maintain and enhance the quality, diversity, cost, and value of food in the campus dining programs, improving fiscally prudent and affordable food plans for students While ensuring the availability of desired and appropriate merchandise, products, and serv ...
-
Manager Business Development
1 week ago
KIRINUS Schlemmer Klinik Adams, United StatesEine Gruppe. Unendliche Möglichkeiten. Wir sind KIRINUS - Eine familiengeführte Gesundheitsgruppe in der dritten Generation mit einer breiten Expertise und einer gemeinsamen Vision: · Das Beste im Menschen sehen und entfalten. · Wir bieten eng-verzahnte Angebote in den Bereiche ...
-
Administrative Assistant
4 days ago
Real Estate Appraisal Management Company Setauket, United StatesReal Estate Appraisal Management Company which has been in business for over 25 years has an exciting opportunity for the right individual to join our growing team. Located in Setauket, we provide appraisal services to lenders, attorneys and individuals for properties located in ...
-
Assistant Director Decision Support
1 day ago
Stony Brook University Hospital East Setauket, United States**Assistant Director Decision Support** · **Position Summary** · At Stony Brook Medicine, our Assistant Director of Decision Support is a valuable member of our Strategic Analytics team. The Assistant Director develops and audits cost data in our hospital Decision Support System. ...
-
Equipment Planner
1 week ago
Stony Brook University Hospital East Setauket, United States**Equipment Planner** · **Position Summary** · **Duties of a may include the following, but are not limited to**: · **Equipment Planning Process**: · - Incumbent will be responsible for the preparation and coordination of all necessary documentation related to the FF&E planning c ...
-
Document Control Specialist
1 week ago
Bove Industries, Inc East Setauket, United States**Responsibilities** · - Understanding of current minority participation program requirements. · - Answer inquiries and route messages to staff · - Compose and/or edit letters, memos, reports, etc., as required · - Procure and track both paper and digital documents for bidding an ...
-
Part Time Employee Relations Coordinator
1 week ago
Stony Brook University Hospital East Setauket, United States Part time**Part Time Employee Relations Coordinator** · **Position Summary** · The **Employee Relations Coordinator, **who reports to the Employee Relations Manager, will support the Employee Relations department with the Performance Management process for all classified and unclassified ...
-
Driver
1 week ago
Atria Senior Living South Setauket, United States**Purpose** · You keep our residents active and promote their independence. You encourage people to explore their interests and participate in healthy social interactions at their leisure. You find innovative ways for residents to express their creativity enjoy favorite hobbies a ...
Assistant Business Manager - Stony Brook, United States - Stony Brook Medicine
Description
Required Qualifications (as evidenced by an attached resume):Bachelor's degree (foreign equivalent or higher). Two (2) years of progressively responsible full-time administrative experience to include financial management transactions, and/or human resources. Experience in Microsoft Office Suite and/or Google Workspace. Must have, keep, and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").Preferred Qualifications:Budget management experience. Experience with procurement. Experience with accounts receivable and/or accounts payable processes. Recruiting experience. Customer service experience.Brief Description of Duties:The Assistant Business Manager will assist the Senior Financial Analyst with all business activities for Mobility and Parking Services (MAPS). This will include all related administrative, HR, and operational activities regarding recruitment, procurement/invoice payment and finance and budget reporting. The Assistant Business Manager must have excellent communication, interpersonal, organizational, and multitasking skills. This position requires the ability to work independently and manage multiple priorities in a fast-paced deadline driven environment, as well as strong analytical and problem-solving skills.
In addition to the employee's base salary, this position is eligible for $3,087 UUP annual location pay, paid biweekly.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.
This position will remain posted until filled or for a maximum of 30 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date. If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
