Jobs
>
Saint Paul

    Financial Firm Front Desk Executive​/Administrative Assistant - Saint Paul, United States - Capital Street Financial Services, Inc.

    Capital Street Financial Services, Inc.
    Capital Street Financial Services, Inc. Saint Paul, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    Position Description:

    Full-time Front Desk Executive & Administrative Assistant to support a financial services firm in downtown St. Paul. Primary responsibilities include, but are not limited to, greeting clients upon arrival, answering and directing telephone calls, scheduling meetings, maintaining databases, document management, event planning, and other projects as they arise. This person must possess strong customer service skills. The ideal candidate will also have excellent verbal and written communication skills with the ability to collaborate and work well in a team-based environment.

    Primary Responsibilities:

    • Client Communication – in person, telephone, email, and mail
    • Handling of incoming mail (sorting, documenting, and distributing)
    • Scheduling appointments and keeping control of multiple calendars, making the best use of time
    • Database Maintenance – update client records and data, mail, distribution of lists and forms
    • Insurance Processing – prepare illustrations, proposals, and applications work with clients to gather data and maintain files
    • Daily/Monthly/Annual Tasks and Projects – email and mail management, compliance submissions, electronic file maintenance, management of office supplies/inventory, assisting advisors and the team as needed, tax season projects, and holiday gift coordination
    • Managing contracts with outside vendors
    • Coordinating mass email and mail projects
    • Team player with a positive and kind attitude

    Qualifications:

    • Proven work experience as a Receptionist, Front Office Representative, Event Planner, or similar role
    • Solid written and verbal communication skills
    • Excellent customer service mentality
    • Professional presence with the ability to handle sensitive information confidentially
    • Detail-oriented with strong organizational skills
    • Multitasking and time-management skills, with the ability to prioritize tasks
    • A bachelor's degree in Business or related field (preferred)

    Requirements:

    • This position will be required to sign a confidentiality agreement upon hire and may be asked to sign updated confidentiality agreements from time to time.
    • Experience drafting and editing business correspondence
    • Discretion and trustworthiness as this role is often included in confidential communications

    Benefits:

    • Health Insurance Plan
    • HSA Plan
    • Retirement Plan
    • Short Term, Long Term, & Disability Insurance
    • Paid Parking
    • Generous Vacation/PTO Policy

    To learn more about Capital Street Financial Services, please visit,

    Company DescriptionCapital Street Financial Services, "Where the past meets the future". Capital Street offers an extensive financial service package designed to help protect and enhance the financial positions of our clients. Capital Street brings you the value and convenience of a one-stop service. The experience of our organization and our commitment to technology allows us to embrace the best the future has to offer while maintaining the foundation of trust and tradition forged over years of service. The past is linked to the future. Welcome to Capital Street

    Company Description

    Capital Street Financial Services, "Where the past meets the future". Capital Street offers an extensive financial service package designed to help protect and enhance the financial positions of our clients. Capital Street brings you the value and convenience of a one-stop service. The experience of our organization and our commitment to technology allows us to embrace the best the future has to offer while maintaining the foundation of trust and tradition forged over years of service. The past is linked to the future. Welcome to Capital Street
  • Eastwick College

    Registrar's Administrative Assistant

    1 week ago

    Eastwick College Ramsey, United States

    Eastwick College Ramey is seeking an administrative assistant in the Registrar's office. The administrative assistant provides administrative skills in the management of the registrar's office. Responsible for processing the daily operations of the registrar's office, including t ...

  • Transmodal Corporation

    Executive Assistant

    1 week ago

    Transmodal Corporation Ramsey, United States

    Responsibilities: · - Provide comprehensive administrative support to the CEO. · - Perform general office and clerical duties, including scanning, mailing, and filing. · - Assist with financial tasks, such as expense tracking and invoice processing. · - Greet visitors and deliver ...

  • Hmong American Farmers Association

    Administrative and Executive Assistant

    2 weeks ago

    Hmong American Farmers Association West Saint Paul, United States

    Job Description · Job DescriptionJob Description: · The Administrative and Executive Assistant is a multi-role position that includes a variety of clerical and communications related tasks including: opening, closing, and managing the office; managing the front desk; ordering sup ...

  • Johnson Health Tech North America Inc

    Administrative Assistant

    1 week ago

    Johnson Health Tech North America Inc Cottage Grove, United States Part time

    : · We're a leading global fitness company seeking an upbeat, friendly yet professional administrative assistant to join our team in Cottage Grove, WI. This position will be responsible for providing administrative and office support to the organization. · This is a part-time pos ...

  • Cyr Financial Wealth Advisors

    Administrative Assistant

    5 days ago

    Cyr Financial Wealth Advisors Hennepin, United States

    **About us** · Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned. · **Job Type**: Part-time · Expected hours: per week · **Benefits**: · - Flexible schedule · Schedule: · - Monday to Friday · A ...

  • SYSCO

    Administrative Assistant

    1 week ago

    SYSCO Mounds View, United States Full time

    Company: · US0047 Sysco Minnesota, Inc.Zip Code: · 55112Minimum Level of Education: · High School or EquivalentMinimum Years of Experience: · 4 YearsEmployment Type: · Full TimeTravel Percentage: · 0COMPENSATION INFORMATION: · The pay range provided is not indicative of Sysco's ...

  • COX PETROLEUM TRANSPORT

    Administrative Assistant

    2 weeks ago

    COX PETROLEUM TRANSPORT Bloomington, United States

    **Job Summary** · This position reports directly to the Terminal Manager and is responsible for performing administrative duties on a professional level while working closely with the terminal management staff in supporting the terminal. The Terminal Admin Assistant may carry out ...

  • Crimson Solutions

    Dental administrative assistant

    1 day ago

    Crimson Solutions St. Anthony, United States

    What do we offer? · We are currently looking for a full-time or part-time Dental Administrative Assistant (m/f/d) to join our practice Zahnzentrum Grafschaft | Dr. Pietrek & Kollegen as soon as possible. · Attractive compensation tailored to your performance · Diverse environment ...

  • Emerald Enterprises

    Administrative Assistant

    2 days ago

    Emerald Enterprises Lake Elmo, MN, United States Freelance

    The municipality of Lake Elmo, MN is a local government entity located in the Donnersberg district in the state of Rhineland-Palatinate, Germany. The municipality consists of 13 independent villages with a total population of approximately 12,000 residents. The administrative sea ...

  • Duct & Chimney Cleaning

    Administrative Assistant

    3 weeks ago

    Duct & Chimney Cleaning Bayport, United States Full time

    **Responsibilities** · - Answer high call volume of phone calls · - Assist associates in ways that optimize procedures · - Sort and distribute communications in a timely manner · - Create and update records ensuring accuracy and validity of information · - Maintain trusting relat ...

  • Chestnut Health Systems

    Executive Assistant

    2 weeks ago

    Chestnut Health Systems Bloomington, United States

    Overview: · Join Chestnut Health Systems as a Full-Time Executive Assistant in Bloomington, IL · Are you ready to play a vital role in supporting the mission of a leading provider of behavioral and primary health care services? Look no further Chestnut Health Systems is seeking a ...

  • Meridian Behavioral Health

    Administrative Assistant

    2 weeks ago

    Meridian Behavioral Health Saint Paul, United States

    Job Description · Job DescriptionJob purpose · The role of the Administrative Assistant is to manage front desk responsibilities, support efficient and timely operations of the facility by providing a broad range of administrative and staff support services in order to support a ...

  • Sail

    Administrative Assistant

    1 week ago

    Sail Saint Paul, United States

    Job Description · Job DescriptionDescription:About Us · Our passion is operating multifamily assets at peak performance. We believe in an all-encompassing, top-tier, and concierge-focused property management approach where all aspects of marketing and operations are performed wit ...

  • Omega Enterprises

    Administrative Assistant

    1 day ago

    Omega Enterprises Washington Grove, United States

    As one of the most successful and innovative personnel service companies in Germany, we are currently seeking a full-time or part-time administrative specialist (m/f/d) for order and security for our renowned client in Kreischa. Your responsibilities will include: - Enforcing the ...

  • Concordia University Saint Paul

    Administrative Assistant

    3 days ago

    Concordia University Saint Paul Saint Paul, MN, United States

    Administrative Assistant - Nursing · Position Overview: The Concordia University-St. Paul (CSP) College of Nursing invites applications for an administrative assistant to support and coordinate administrative activities within the Nursing Department. · Essential Duties: · * Provi ...

  • Paul Davis

    Executive Assistant

    1 week ago

    Paul Davis Saint Paul, United States

    Paul Davis Restoration is in need of an A Player who can continue to build our talented team. We are looking to add an individual who can support the President and our operation as a whole. · Please continue to read below for more information · Basic Functions: · The Executive As ...

  • 3M Companies

    Executive Assistant

    3 weeks ago

    3M Companies Maplewood, United States

    Job Description: · Executive Assistant · Collaborate with Innovative 3Mers Around the World · Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, an ...

  • Short Elliott Hendrickson, Inc

    Administrative Assistant

    1 day ago

    Short Elliott Hendrickson, Inc Saint Paul, United States

    Job Description · Job DescriptionImagine being an employee-owner of a company guided by engaged and empowered team members like yourself. Where a culture of respect, flexibility, and accountability aren't just ideals - they're our foundation, and diverse backgrounds and perspecti ...

  • LHH Recruitment Solutions

    Administrative Assistant

    1 week ago

    LHH Recruitment Solutions Saint Paul, United States

    Job Description · Job Description · Job Title: Administrative Support Specialist · Location: Hybrid role - Must come onsite in Arden Hills, MN on Tuesdays and Wednesdays. Flexibility on start/end times within daytime hours, Monday to Friday. · Job Type: Temporary with potential f ...

  • North Star Health Alliance, LLC

    Administrative Assistant

    1 week ago

    North Star Health Alliance, LLC Saint Paul, United States

    Job Description · Job DescriptionFull-time position(s). M-F, 8:30AM-5:00PM · We are in the home healthcare industry. We are seeking 1 FT staff members. Positions are at company HQ. Office duties only, no field visits. · Responsibilities: · provide general administrative and cleri ...