Administrative Assistant - Saint Paul, United States - LHH Recruitment Solutions

LHH Recruitment Solutions Saint Paul, United States

2 weeks ago

Description

Job Description

Job Title: Administrative Support Specialist

Location: Hybrid role - Must come onsite in Arden Hills, MN on Tuesdays and Wednesdays. Flexibility on start/end times within daytime hours, Monday to Friday.

Job Type: Temporary with potential for permanent hire for the right individual.

Job Purpose: The primary focus of this role is to provide complex administrative support for individuals and/or departments. Working under limited supervision, the Administrative Support Specialist will handle various administrative tasks, serve as a point of contact for customers, and anticipate and coordinate projects to meet deadlines.

Key Responsibilities:

Perform general administrative duties such as photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, and preparing/sorting mail.
Serve as a point of contact for customers, both within and outside the organization, handling inquiries and providing information of moderate importance.
Answer complex functional questions, conducting additional research and follow-up when necessary.
Anticipate and coordinate projects/assignments, organize schedules, and gather data in preparation for upcoming projects.
Make decisions using independent judgment under general guidelines.
Translate thoughts into documents using existing material, ensuring accuracy and completeness.
Manage work in a confidential manner, handling sensitive information appropriately and providing guidance to peers as needed.
Build quality into all aspects of work by maintaining compliance with quality requirements.

Qualifications:

3+ years of administrative assistant experience
Recent experience working with Leadership.
Proficient in Microsoft Office (Excel, PowerPoint, Outlook, Teams).
Experience with Concur or similar travel platforms preferred.
Experience in a medical device company and project management is a plus.

Pay Details: $21.00 to $27.87 per hour

Search managed by: Sarah Harvey

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.

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