Administrative Assistant - Bloomington, United States - COX PETROLEUM TRANSPORT

Description

Job Summary

This position reports directly to the Terminal Manager and is responsible for performing administrative duties on a professional level while working closely with the terminal management staff in supporting the terminal.

The Terminal Admin Assistant may carry out responsibilities in the following functional areas:
driver billing paperwork, driver payroll, equipment paperwork, driver certifications and renewals as well as other administrative duties.


Essential Functions

Responsibilities include but not limited to:

• Assist in maintaining driver schedules, updates to system and spreadsheets
• Review for accuracy, follow up on outstanding items, process, and maintain all driver billing paperwork for the Inland Empire region
• Maintain office and driver supplies in an organized manner
• Assist and coordinate paperwork between drivers and other departments, such as dispatch, payroll, or human resources
• Collect, sort, and distribute all incoming mail to ensure timely distribution to other departments such as dispatch, payroll, or human resources
• Assist the terminal managers in researching and providing accurate information for driver pay exceptions, in addition to ensuring that the driver's electronic logs are annotated with appropriate notes
• Assist with sending any shop related paperwork to the appropriate departments
• Assist with organizing and maintaining fuel receipts for the terminal
• Assist terminal management with various recertification processes, truck permits, setting truck services, or monitoring other driver expirations and coordinating for renewals

Qualifications:

• Minimum of 1 year of administrative experience
• Must have a GED or high school diploma
• Proficient in Microsoft Office
• Excel, Outlook, and Word
• Ability to perform duties with mínimal supervision following standard practices and procedures
• Must be able to prioritize and handle multiple tasks simultaneously
• Excellent verbal and written communication skills
• Ability to deal with problems involving variable and standardized situations

Additional ELIGIBILITY Qualifications:

• Trucking experience preferred
• TMW experience a preferred

Work Environment:

• Standard office environment and working conditions
• No work from home opportunities available

Pay:
$ $26.40 per hour


Schedule:

• Monday to Friday

Education:

• High school or equivalent (preferred)

Experience:

• Administration: 1 year (preferred)

Ability to Relocate:

• Bloomington, CA 92316: Relocate before starting work (required)

Work Location:
In person