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    Student Assistant - Sacramento, United States - University Enterprises

    University Enterprises
    University Enterprises Sacramento, United States

    3 weeks ago

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    Description


    The California Department of Transportation (Caltrans) is seeking to hire a student assistant to be responsible for processing, performing, executing, and completing administrative duties related to receivable invoice preparation, billing, collection, and documentation, in a learning capacity, under close supervision by Accounting Administrator I. It is expected that this position will have regular and punctual attendance as the functions performed affect the daily operations of the Accounts Receivable Branch.

    Requirements

    Conditions of Employment

    This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

    Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

    UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week's notice.

    UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

    Prerequisites

    Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.

    To view our current affiliation list please paste the following URL into your browser:

    Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

    Students declared major must match the major(s) listed in the job posting.

    Majors/Fields of Study

    Accounting/Finance preferred. Will consider Business Administration.

    Work Schedule

    Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

    Additional Work Schedule

    Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

    Minimum Qualifications
    • Must maintain a minimum cumulative 2.0 GPA.
    • Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
    • Working knowledge of office equipment, like printers and fax machines.
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
    • Excellent time management skills and the ability to prioritize work.
    Preferred Qualifications
    • Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.
    • Previous experience in an administrative role.
    Duties and Responsibilities

    In a learning capacity, assist with:
    • Preparing and filling out DMV search request forms for current addresses on abatement claims.
    • Filing and maintaining records.
    • Logging in and forwarding accounts receivable phone calls from customers.
    • Opening, sorting and distributing the daily mail.
    • Assembly of invoices and attaching backup information, when necessary.
    • Requesting claim schedules from filing room, which includes pick-up and return.
    • Updating and creating Excel spreadsheets.
    • Special projects as needed.
    Physical Requirements

    Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

    Working Conditions

    Work is performed in an office environment.

    Application Instructions

    Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.

    In addition to your resume, please upload your most recent transcripts.

    Apply by: May 17, 2024
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