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    Student Assistant - Sacramento, United States - University Enterprises

    University Enterprises
    University Enterprises Sacramento, United States

    3 weeks ago

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    Description


    The California Lottery (Lottery Commission) is seeking to hire one student assistant for their accounting support role. Under the general direction of the Accounting Administrator I (Supervisor), and working closely with the accounting staff, the student is responsible for compiling, preparing, and auditing supporting documentation related to various accounts payable invoices.

    Requirements

    Conditions of

    Employment

    This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

    Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

    UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.

    UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

    Prerequisites

    Must be a college student attending classes during the regular term (fall, spring, and winter, if applicable) at an accredited college or university.

    To view our current affiliation list please paste the following URL into your browser:

    Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

    Students declared major must match the major(s) listed in the job posting.

    Majors/Fields of Study

    Business Administration, Accounting, and Finance

    Work Schedule

    Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

    Additional Work Schedule

    Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

    Minimum Qualifications
    • Working knowledge of Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
    • Must be able to communicate effectively, both written and verbal.
    • Must be punctual with a good attendance record.
    • Must be organized with attention to detail.
    • Must be able to work as an individual and in a team, following both written and verbal instructions.
    Preferred Qualifications
    • Previous experience or working knowledge in accounting practices and procedures.
    Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

    Duties and Responsibilities
    • Compile, prepare, and audit supporting documentation related to invoices received by the Lottery for goods and services received.
    • Prepare status updates on invoice payments using automated system dashboards and reports or maintaining Excel logs.
    • Plan with the accounting staff to organize and monitor for timely invoice review and approval by the external program areas to ensure compliance with the Prompt Payment Act.
    • Assist in audit of California Automated Travel Expense Reimbursement System (CalATERS) expense claims, paper Travel Expense Claims and supporting documents for accuracy and completeness in accordance with travel policies, rules, and other regulations.
    • Communicate in writing and verbally with internal Lottery employees and members of the public to provide assistance and resolution for vendor payment-related issues. Research variances identified in reconciliations and sort and distribute mail.
    • Assist staff in the unit with updating, and in some cases creating, desk procedures for the new accounting system. This may entail observing and gaining an understanding of an accounting process.
    • Creating or updating a written desk procedure in the required format.
    • Working with the staff and supervisors performing the process to revise the procedure.
    • Reviewing regulations and policies to ensure compliance and submitting the procedure for review.
    • Establish and maintain liaison with management to determine the need for work on special projects.
    • Assist the Senior Accounting Officer, Supervisor in the unit with various, routine monthly and annual reconciliation companion work activities.
    Physical Requirements

    Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

    Working Conditions

    Work is performed in an office environment.

    Application Instructions

    Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.

    Apply by: 6/4/2024
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