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    Construction Administrative Assistant - Birmingham, United States - Creature

    Creature
    Creature Birmingham, United States

    2 days ago

    Creature background
    Description

    Job Description

    Job DescriptionSalary:

    Company Description

    Creature is an integrated design build firm based in Birmingham, AL. Our focus is on developing a differentiated delivery platform for healthcare construction. We are a leader in delivery of health care facilities utilizing the Design, Manufacture, Construct (DMC) methodology. DMC replaces the century-old, siloed approach of the Architecture Engineering and Construction Industry. A major lever in our platform is our Project Management function.

    Job Description:

    Creature is seeking a Construction Administrative Assistant to support our Project Management team. This individual needs to work with a high-level of ownership, be a sharp communicator and problem-solver, and be a value add to all our projects and Project Managers with excellence from the start of the projects through to completion. You must be a doer that can seamlessly transition from being in the details to creating smart systems that continuously improve Creature's efficiency.

    Role Expectations:

    • Day to day administrative support for project management team(s), includes but not limited to creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
    • Prepare expense reports and book travel for project team(s).
    • Assist PM with creating project in Project Management software.
    • Assist with electronic job start up in project management systems.
    • Assist with obtaining insurance, permits, licenses and jobsite mobilization.
    • Create and maintain all electronic project files.
    • Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign.
    • Assist project management team with change order management process.
    • Assist team with material status tracking on subcontracts and purchase orders – create logs, coordinate delivery dates, etc.
    • Act as a liaison between other departments and the project team to fulfill project needs.
    • Request, receive and assist with the monthly sub pay application process, including reviewing pay apps and lien waivers then notify project manager pay apps are ready to approve.
    • Assist in preparing and distributing owner billing.
    • Prepare, distribute, and manage closeout documentation required by contract.
    • Verify all electronic project files are complete and ready to store in the Project folder.

    Qualifications/Education/Experience:

    • Bachelor's degree preferred
    • Minimum of 3 years of work experience for a General or Specialty Trade Contractor
    • Strong verbal and written communication skills
    • Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
    • Working proficiency in Bluebeam strongly preferred
    • Working proficiency in Procore required
    • Aptitude to learn new computer applications and software
    • Excellent customer service skills
    • Positive attitude
    • Proven self-starter
    • Detailed oriented with the ability to recognize discrepancies
    • Ability to work in a team environment as well as independently
    • Must thrive in a fast-paced work environment
    • Ability to successfully prioritize multiple tasks with competing deadlines
    • Ability to maintain a high level of confidentiality
    • Obtain notary certification

    If this opportunity excites you, if you are driven, smart, wise, hard-core, operationally focused, if you have an agile mind, and a sense of humor, send me your resume and a short note telling me you want the role –

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