Jobs
>
Administrative Assistant
>
Birmingham

    Administrative Assistant - Birmingham, United States - Southern Shirt

    Southern Shirt
    Southern Shirt Birmingham, United States

    6 days ago

    Default job background
    Description

    Job Description

    Job Description

    Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES" then this is the perfect job for you

    The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive administrative support to facilitate the smooth operation of the organization. This role requires strong organizational, communication, and multitasking skills, as well as the ability to handle a variety of tasks with attention to detail.

    Responsibilities
    • Assist the CEO and Executive Team with various projects, research, analysis, and date entry.
    • Plan and coordinate team events, including meetings, conferences, and off-site retreats.
    • Arrange travel accommodations, including flights, accommodations, and transportation.
    • Assist with the coordination and execution of special projects and initiatives across all departments.
    • Coordinate on-boarding tasks and welcoming activities for new team members.
    • Maintain organized office environment, including managing office supplies, equipment, and general office upkeep.
    • Schedule appointments, meetings, and conference calls for team members and managers.
    • Create, edit, and format various documents, maintaining digital and physical filing systems for easy retrieval.
    • Assist in preparing meeting materials, agendas, minutes, follow up on action items.
    • Arrange meeting logistics, including room reservations and catering when necessary.
    • Accurately input and manage data in spreadsheets, databases, and CRM systems.
    • Process and track expense reports, ensuring accuracy and compliance with company policies.
    • Confidentiality: Maintain strict confidentiality regarding sensitive information.

    Requirements

    • Bachelor's degree in business administration, marketing, or a related field
    • Proven experience as an executive assistant or similar role
    • Excellent organizational and time management skills
    • Strong attention to detail and ability to prioritize tasks
    • Exceptional verbal and written communication skills
    • Highly proficient in Microsoft Office suite (particularly Word and Excel)
    • Ability to handle confidential information with discretion
    • Strong problem-solving skills and ability to think critically
    • Proactive and self-motivated with a strong sense of initiative
    • Attention to detail and accuracy
    • Tech-Savvy and ability to learn knew programs quickly
    • Ability to work independently and as part of a team in a fast-paced environment

    Benefits

    • Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.
    • Room to Grow: We're all about professional development. Your creative ideas will be valued and nurtured.
    • Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.
    • Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.
    Benefits include:
    • 401K Retirement with employer matching
    • Medical, Dental, and Vision Insurance
    • Paid Time Off (PTO) and Holidays
    • Professional Growth Plans
    • Performance Bonus Opportunities
    • Health and Wellness Programs
    • Continued Education Allowances
    • Company Sponsored Luncheons and Events
    • Generous Employee Discounts on SSCO Product
    • Fun, Collaborative Work Environment with Great People
  • New England TMJ Associates

    Dental Administrative/clinical Assistant

    1 week ago

    New England TMJ Associates Chestnut Hill, United States

    **Job Summary**: · New England TMJ Associates is a leading dental practice specializing in TMJ and Sleep Apnea treatment. We are seeking a dynamic and organized Administrative/Clinical Dental Assistant to join our team. In this role, you will play a pivotal role in managing the d ...

  • Apex Innovations

    Student assistant for administration in driver fitness assessment

    1 week ago

    Apex Innovations Birmingham, United States

    The pima-mpu GmbH is an officially recognized provider of assessment centers for driving suitability. As one of the largest providers of traffic psychological and traffic medical services, we currently have 43 locations in Birmingham. · It is our special concern to consider and p ...

  • Vera Ventures

    Administrative Assistant

    1 week ago

    Vera Ventures Birmingham, United States

    Vera Ventures seeks to welcome a dynamic new administrative assistant to our team. This full-time role is based in Birmingham, AL, requiring a dedicated individual comfortable with the fluid nature of our responsibilities. · The ideal candidate possesses the following essential q ...

  • Vulcan Materials Company

    Administrative Assistant

    1 week ago

    Vulcan Materials Company Birmingham, United States  Full time 

    Administrative Assistant - Corporate Fleet P Description · Office Location: Birmingham, AL · Build Your Career. Build America's Future. · Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based cons ...

  • Adecco

    Administrative Assistant

    1 week ago

    Adecco Birmingham, United States

    Job Description · Job DescriptionThe Administrative Assistant provides a broad range of administrative support to maintain workflow; keeping the management team apprised of matters relevant to executive objectives and business matters. Major responsibilities include customer and ...

  • B.L. Harbert International, LLC

    Administrative Assistant

    4 days ago

    B.L. Harbert International, LLC Birmingham, United States

    Job Description · Job DescriptionB.L. Harbert International is seeking an Administrative Assistant to support the International Group in Birmingham, Alabama. The Administrative Assistant provides a full range of administrative support. At a minimum, candidate must work eight hour ...

  • EOTM - Partners Professional

    Administrative Assistant

    1 day ago

    EOTM - Partners Professional Birmingham, United States

    Job Description · Job DescriptionA packaging and shipping supply company is hiring a an administrative assistant for their Bessemer, AL office. · Administrative Support Assistant: Full time position that will assist with office and sales support operations. · Duties and skills ne ...

  • Snelling - Birmingham

    Administrative Assistant

    1 week ago

    Snelling - Birmingham Birmingham, United States

    Job Description · Job DescriptionHiring Now Snelling is currently looking for an experienced Administrative Assistant candidate. This position offers a great starting pay of $17-19/hr, doe. Ideal candidates should have very strong computer skills, excellent work ethic, attention ...

  • Johnson Service Group

    Administrative Assistant

    1 week ago

    Johnson Service Group Birmingham, United States

    Job Description · Job Description Job Description · ** Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a one- year assignment in the Birmingham, AL area. · Date: 0 ...

  • Snelling - Birmingham

    Administrative Assistant

    1 week ago

    Snelling - Birmingham Birmingham, United States

    Job Description · Job DescriptionSnelling is currently looking for an experienced Administrative Assistant for a VP of Operations. This position offers a great starting pay of $ /hr. The candidate will provide administrative support to the President/CEO, including, but not limite ...

  • Radiant Innovations

    Administrative Assistant

    1 week ago

    Radiant Innovations Leeds, United States

    DEVELOPING COMMON PERSPECTIVES IN LEEDS · The pro juventa gGmbH is a non-profit organization for youth, family, and educational support with around 330 employees in the district of Reutlingen and a member of the DPWV state association of Baden-Württemberg. Our range of services i ...

  • Med-South

    Administrative Assistant

    1 week ago

    Med-South Birmingham, United States

    Job Description · Job DescriptionSummary of Position: The Administrative Assistant is responsible for providing an array of support services to help maximize productivity within our company. Duties include answering phone calls, managing the office and other duties for a medical ...

  • Proassurance

    Administrative Assistant

    1 week ago

    Proassurance Birmingham, United States

    An exciting opportunity exists to join the ProAssurance family of companies · We are a specialty writer of professional liability, products liability and workers' compensation insurance. With approximately 1,000 team members operating in all 50 states, we are well-positioned to ...

  • Bloc Resources LLC

    Administrative Assistant

    1 week ago

    Bloc Resources LLC Birmingham, United States

    Job Description · Job DescriptionHigh School Diploma or equivalent required. · Experience in invoice processing, and accounting software - Oracle is a plus. · Experience in timekeeping is a plus. · Experience working with Southern Company (or working with a contractor working for ...

  • Randstad USA

    Administrative Assistant

    3 weeks ago

    Randstad USA Birmingham, United States TEMPORARY, Full time

    Join Our Team · Are you ready to be a pivotal part of a dynamic team dedicated to excellence in customer service? We are seeking passionate individuals to join our Credit Department as Clerical Staff. · As a Clerical Staff member, you'll play a vital role in ensuring the highest ...

  • Evolv I.T.

    Executive Administrative Assistant

    4 days ago

    Evolv I.T. Birmingham, United States

    Executive Administrative Assistant – Birmingham, AL · Join our dynamic and fast-growing team revolutionizing I.T. by empowering small and mid-sized business growth At Evolv I.T., we are searching for a passionate, organized, proactive, friendly, polite, and professional Executive ...

  • Creature

    Construction Administrative Assistant

    3 days ago

    Creature Birmingham, United States

    Job Description · Job DescriptionSalary: · Company Description · Creature is an integrated design build firm based in Birmingham, AL. Our focus is on developing a differentiated delivery platform for healthcare construction. We are a leader in delivery of health care facilities ...

  • Veterans Health Administration

    Administrative Support Assistant

    5 days ago

    Veterans Health Administration Birmingham, United States

    Summary · This Administrative Support Assistant position is in the Office of the Chief, Business Management Service (BMS) and reports directly to the Chief, Business Management Service (BMS), Birmingham VA Health Care System. The position will work with limited supervision to in ...

  • Department Of The Treasury

    Administrative Support Assistant

    1 day ago

    Department Of The Treasury Birmingham, United States Full time

    Summary · Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. · WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at · Duties · WHAT IS THE APPEALSDIVISION? · A description of the busin ...

  • Vulcan Materials Company

    Administrative Assistant, Transportation and Fleet

    1 week ago

    Vulcan Materials Company Birmingham, United States

    Location: Birmingham, AL · Build Your Career. Build America's Future. · Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join V ...