Administrative Coordinator-Berkeley - California Lutheran University

California Lutheran University Berkeley, United States

3 weeks ago

Description

Position Information Position Title Administrative Coordinator-Berkeley Position Category Staff (Non-Exempt) FLSA Non-exempt FTE hours a week) Location Berkeley University Background The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity. Basic Function The Administrative Coordinator reports to the Rector and the Dean and manages and performs a variety of administrative duties for the seminary. Representative Duties

Assist the Office of Contextual Education and administration offices (Rector, Dean, and Associate Dean) with synodical, congregational and churchwide connections as well as other institutional partners and individuals. E

Coordinate, train, and direct the work of student workers. E

Coordinate various meetings, including room reservations, set-up, catering and media requirements and manage the institutional calendar. E

Provide basic tech support for classroom and event technology, liaising with CLU IT services as needed. E

Create and update lists of courses and Graduate Assistants, keep updated directories of faculty, staff, and students for internal use, monitor class rosters and provide reports to the Dean, manage book lists, Library cards and holds, and provide information for course evaluations. E

Receive, distribute, share, and archive paperwork & student progress for the Office of Contextual Education and the Assoc. Dean's Office. E

Create, develop, maintain, and update specialized and custom forms, databases, logs, files, records, and reports, including confidential files while controlling the release of sensitive information. E

Manage budgets; compile the office budget and supporting data; maintain controls on expenditure accounts. E

Coordinate technological needs of the seminary (Cal Lutheran & outsourcing) E

Perform other administrative duties as required to support the mission and function of the seminary.

Input and update student information in Colleague.

Student ID cards.

Oversee the production and posting of internal signage (., classroom usage signs). E

E=Essential Duties Knowledge Of

Microsoft Suite, Google Suite, Adobe Creative Suite

Basic computer applications

Learning technology equipment

Time management skills

Ability To

Use basic computer applications (. Microsoft Suite, Google Suite, Adobe Creative Suite) and learn new programs as needed

Operate office equipment including computers and supporting virtual meeting technology

Meet deadlines by prioritizing work

Manage multiple tasks and projects at the same time

Interface with various constituencies including outside vendors, visitors, students, faculty, staff, and alums

Work effectively with frequent interruptions

Work both independently and collaboratively as needed

Interpret and apply general administrative and university policies and procedures

Perform administrative support and clerical duties

Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports

Communicate clearly and concisely both orally and in writing

Prepare reports by gathering and organizing data from a variety of sources

Provide training, guidance, and supervision of student workers

Schedule and coordinate meetings, conferences and appointments

Take initiative to help with the daily operations of the seminary

Minimum Qualifications Any combination equivalent to: Two years of college and 2 years administrative assistant experience. Preferred Qualifications .

Licenses and other requirements none Physical Abilities Detect to understand appropriate written correspondence; communicate clearly to exchange information in person and on the telephone; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; stationary position for extended periods of time; move or transport light objects up to 15 lbs; position self to store and/or retrieve files Environment Busy office environment; subject to frequent interruption Hiring Range

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